Administrative Assistant & Events Coordinator

Dakota State University; Fort Worth, Northern (TX, KY); Hybrid; USD 38,000 - 60,000; Full time

Job summary

Indiana University School of Medicine seeks an Administrative Assistant to handle diverse administrative tasks, events, and operations in the Provost Office. You will coordinate major academic events, staff front desk operations, and manage calendars for senior leaders.

The role requires strong MS365 skills, familiarity with academic processes, and dedication to confidentiality and FERPA. This is a full-time, in-person position with occasional after-hours event work.

Qualifications

• 4 years of administrative experience in a professional office setting.
• Associates Degree plus 2 years administrative experience.
• Strong MS365 proficiency and familiarity with AI tools.

Responsibilities

• Coordinate and staff major academic events (Commencement, Robing & Hooding), including venue reservations and contracts.
• Greet visitors, answer phones, manage office email, and support Provost-related calendar tasks.
• Monitor Provost email accounts daily and maintain calendars for Associate Provosts.
• Assist with travel arrangements, expense reimbursements, and budget monitoring.
• Verify and maintain faculty credentials and collaborate on onboarding and credentialing.
• Provide accreditation support and assist with office website updates in FinalSite.
• Support bidirectional communication with deans, faculty, and staff as a collaborative team.

Skills

Administrative ability

Communication skills

Typing 45 wpm

FERPA compliance

Tech adaptability

Multitasking

Education

4 years experience in admin capacity

Associates Degree + 2 years admin experience

Tools

Ellucian ERP Colleague

Program Assessment

People Admin

AdobePro

FinalSite

Canva

Canvas

Job description

Indiana University School of Medicine seeks an Administrative Assistant to handle diverse administrative tasks, events, and operations in the Provost Office. You will coordinate major academic events, staff front desk operations, and manage calendars for senior leaders.

The role requires strong MS365 skills, familiarity with academic processes, and dedication to confidentiality and FERPA. This is a full-time, in-person position with occasional after-hours event work.