Administrative Coordinator - Metro CHRO

Indiana University Health; Indianapolis (IN); On-site; USD 48,000 - 64,000; Full time

Job summary

Indiana University Health in Indianapolis is seeking an Administrative Coordinator to support senior executive leadership in the Metro Region. The role is on site at Methodist Hospital, 8:00am–5:00pm, Monday–Friday, and serves as a strategic partner to the Chief Human Resources Officer, handling complex calendars and high-priority initiatives.

Ideal candidate is highly organized, discreet, with 3–5 years of relevant experience, advanced MS Office skills, and proven ability to prepare executive

Qualifications

• Bachelor's degree or equivalent experience.
• 3–5 years of relevant experience.
• Advanced MS Office proficiency (Word, PowerPoint, Excel).
• Experience in a matrix organization and complex work environment preferred.

Responsibilities

• Manage complex executive calendars and travel arrangements.
• Coordinate meetings/events and prepare leaders for key engagements.
• Support executive operations and project tracking across departments.
• Assist with creating high-quality presentations and reports.

Skills

Calendar management

Executive support

Communication

Problem solving

Education

Bachelor's degree

Tools

MS Office

PowerPoint

Microsoft Excel

Job description

Overview

Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our team.

Join IU Health as an Administrative Coordinator supporting senior executive leadership within the Metro Region. This highly visible role serves as a strategic partner to the Chief Human Resources Officer and executive team, providing proactive administrative support that goes far beyond calendar management. The ideal candidate will be a trusted advisor who anticipates needs, manages competing priorities, exercises sound judgment, and helps leaders remain focused on key organizational initiatives. This position will work on site, Monday – Friday, 8:00am – 5:00pm at Methodist Hospital in downtown Indianapolis, IN.

What You'll Do

In this role, you will manage complex executive calendars, coordinate meetings and events, ensure leaders are prepared for key engagements, and serve as a critical connection point across departments and leadership teams. You will help facilitate executive operations, support high-priority initiatives, assist with presentation development, coordinate follow-up actions, and build strong working relationships throughout the organization.

What Makes Someone Successful

We're seeking a highly organized and professional individual with exceptional judgment, strong communication skills, and the ability to thrive in a fast-paced environment. Successful candidates are proactive problem-solvers who anticipate needs, ask thoughtful questions, maintain confidentiality, and build trusted relationships across all levels of the organization. Experience supporting executive leaders, managing complex calendars, coordinating events, and creating high-quality PowerPoint presentations is highly valued.

Minimum Candidate Qualifications

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

Core Competencies

• Provides standard administrative and technical support to directors/senior level leadership.
• Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department. Processes invoices and expense reports, and handles inquiries, as appropriate, across supported teams. Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Manages work with limited guidance and direction. Identifies and resolves administrative and operational challenges.
• Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
• Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their director/senior leader(s).

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana's largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation's healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system's programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.

We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.