Part-Time Administrative Assistant - Higher Ed Programs

Indiana University Bloomington; Bloomington (IN); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Medical and dental insurance

Health savings account

Paid holidays

Tuition subsidy

Job summary

Indiana University Bloomington is seeking a part-time Administrative Assistant to provide complex administrative support within Undergraduate Education. This in-person role is based in Bloomington, Indiana, and requires 25–29 hours weekly.

You will answer phones, schedule appointments, prepare sensitive correspondence, handle confidential information, and assist with purchasing, travel, and surveys created in Qualtrics. Strong organizational, communication, and multitasking skills are essential.

Qualifications

• High school diploma or equivalent (HSED or GED).
• 2 years of relevant experience.

Responsibilities

• Answers phone calls, schedules appointments, and prepares sensitive correspondence.
• Handles confidential administrative tasks with tact and diplomacy; assists with purchasing, travel, credit card reconciliation, and facilities requests.
• Screens and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments and meetings; tracks expenses.
• Contributes to developing and implementing administrative standards and policies.

Skills

Organizational skills

Confidentiality

Verbal communication

Judgment and decision-making

Multitasking

Work under pressure

MS Office proficiency

Education

High school diploma or equivalent

Tools

SharePoint

OneDrive

Teams

Outlook

OneNote

Job description

Indiana University Bloomington is seeking a part-time Administrative Assistant to provide complex administrative support within Undergraduate Education. This in-person role is based in Bloomington, Indiana, and requires 25–29 hours weekly.

You will answer phones, schedule appointments, prepare sensitive correspondence, handle confidential information, and assist with purchasing, travel, and surveys created in Qualtrics. Strong organizational, communication, and multitasking skills are essential.