Part-Time Administrative Coordinator for Campus Events & Travel

Indiana University; Bloomington (IN); On-site; USD 23,000 - 24,000; Part time

Benefits offered by this job

Medical and dental insurance

Health savings account

Paid holidays

Tuition subsidy for employees

Job summary

Indiana University in Bloomington seeks a Part-Time Administrative Assistant to provide complex administrative support under supervision. The role handles calls, emails, scheduling, event logistics, and travel arrangements while maintaining confidentiality.

Responsibilities include coordinating budgets, vendor management, and reimbursements through university systems, with a strong emphasis on organization and professional communication.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of relevant work experience.
• Excellent organizational skills and ability to maintain confidentiality.
• Strong verbal communication and listening skills; good judgment.
• Ability to manage multiple priorities and stay composed under pressure.
• Proficiency with Microsoft Office and collaboration tools (Teams, Outlook, OneNote, SharePoint, OneDrive).

Responsibilities

• Provide complex administrative support under supervision, including phone and email handling, appointments, and travel arrangements.
• Coordinate event logistics, venue setup, budgeting, vendor relationships, and reconciliations using university systems.
• Process payments and reimbursements via Emburse, BuyIU, and supplier portals; ensure policy compliance.
• Serve as a primary contact for clients and visitors; maintain records and assist speakers and guests with travel and registrations.
• Contribute to development and improvement of administrative standards and procedures.

Skills

Organizational skills

Confidential information handling

Verbal communication

Judgment

Multitasking

Calm under pressure

MS Office & collaboration tools

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Teams

Outlook

OneNote

SharePoint

OneDrive

BuyIU

Emburse

Jaggaer

Qualtrics

Job description

Indiana University in Bloomington seeks a Part-Time Administrative Assistant to provide complex administrative support under supervision. The role handles calls, emails, scheduling, event logistics, and travel arrangements while maintaining confidentiality.

Responsibilities include coordinating budgets, vendor management, and reimbursements through university systems, with a strong emphasis on organization and professional communication.