Strategic Administrative Coordinator

Indiana University Health; Indianapolis (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

Indiana University Health in Indianapolis is seeking an Administrative Coordinator to provide high-level administrative and technical support to directors and senior leaders.

The role manages calendars, meeting logistics, travel, prepares presentations, reports, and maintains records while ensuring customer service and efficient operations.

You will guide junior staff, analyze data, support strategic initiatives, and help drive a responsive, collaborative office environment.

Qualifications

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department.
• Processes invoices and expense reports, and handles inquiries across supported teams.
• Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Manages work with limited guidance and direction.
• Identifies and resolves administrative and operational challenges.
• Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
• Trains and guides junior administrative staff and may delegate and oversee their day-to-day work.

Skills

Calendar management

Customer service

Data analysis

Budget oversight

Presentation preparation

Education

Bachelor's degree

Tools

MS Office

Excel

PowerPoint

Word

Job description

Indiana University Health in Indianapolis is seeking an Administrative Coordinator to provide high-level administrative and technical support to directors and senior leaders.

The role manages calendars, meeting logistics, travel, prepares presentations, reports, and maintains records while ensuring customer service and efficient operations.

You will guide junior staff, analyze data, support strategic initiatives, and help drive a responsive, collaborative office environment.