Administrative Coordinator - Metro CHRO

IU Health; Indianapolis (IN); Vor Ort; USD 45.000 - 65.000; Vollzeit

Zusammenfassung

Indiana University Health is seeking an Administrative Coordinator to support senior executive leadership in the Metro Region. This highly visible role works as a strategic partner to the Chief Human Resources Officer, providing proactive administrative support beyond calendar management.

The on-site position at Methodist Hospital in downtown Indianapolis runs Monday–Friday, 8:00am–5:00pm, with emphasis on calendar coordination, meetings, events, travel, and executive communications.

Qualifikationen

• Bachelor's degree or equivalent years of experience.
• Requires 3-5 years of relevant experience.
• Experience with a matrix organization and complex work environment is preferred.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel).

Aufgaben

• Manage complex executive calendars and travel arrangements.
• Coordinate meetings, events, and key engagements.
• Assist with presentation development and high-quality reports.
• Support high-priority initiatives and project tracking across departments.
• Build trusted working relationships with leaders and teams.

Kenntnisse

Executive support experience

Calendar management

Communication skills

Discretion/confidentiality

Presentation skills

Ausbildung

Bachelor's Degree or equivalent

Tools

MS Office

Jobbeschreibung

Overview

Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes.They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our team.

Join IU Health as an Administrative Coordinator supporting senior executive leadership within the Metro Region. This highly visible role serves as a strategic partner to the Chief Human Resources Officer and executive team, providing proactive administrative support that goes far beyond calendar management. The ideal candidate will be a trusted advisor who anticipates needs, manages competing priorities, exercises sound judgment, and helps leaders remain focused on key organizational initiatives. This position will work on site, Monday – Friday, 8:00am – 5:00pm at Methodist Hospital in downtown Indianapolis, IN.

What You'll Do

In this role, you will manage complex executive calendars, coordinate meetings and events, ensure leaders are prepared for key engagements, and serve as a critical connection point across departments and leadership teams. You will help facilitate executive operations, support high-priority initiatives, assist with presentation development, coordinate follow-up actions, and build strong working relationships throughout the organization.

What Makes Someone Successful

We're seeking a highly organized and professional individual with exceptional judgment, strong communication skills, and the ability to thrive in a fast-paced environment. Successful candidates are proactive problem-solvers who anticipate needs, ask thoughtful questions, maintain confidentiality, and build trusted relationships across all levels of the organization. Experience supporting executive leaders, managing complex calendars, coordinating events, and creating high-quality PowerPoint presentations is highly valued.

Minimum Candidate Qualifications

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

Core Competencies

• Provides standard administrative and technical support to directors/senior level leadership.
• Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department. Processes invoices and expense reports, and handles inquires, as appropriate, across supported teams. Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Manages work with limited guidance and direction. Identifies and resolves administrative and operational challenges.
• Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
• Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their director/senior leader(s).

Indiana University Health isunlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana oneof the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.