Campus Events & Admin Coordinator (100+ Annual Events)

The Chronicle Of Higher Education, Inc.; Bloomington (IN); On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Medical and dental insurance

Health savings account (HSA)

Tuition subsidy for employees and/or a

Paid holidays

Retirement plan with IU contributions

Job summary

Indiana University in Bloomington seeks a versatile administrator to handle general administrative duties and coordinate over 100 annual campus events. The role requires independent prioritization and the ability to manage interruptions from ad hoc requests or visitors.

The position emphasizes executive calendar management, high-level customer service, and collaboration with diverse campus units to ensure successful event outcomes.

Qualifications

• Bachelor's degree required; education or experience may substitute for each other.
• Two years of administrative and/or event planning experience preferred.
• Possess a valid driver's license preferred.

Responsibilities

• Provides direct support and is responsible for dedicated projects and initiatives for the OVPFAA and Academic Affairs.
• Executive calendar management for campus administrators appointed within OVPFAA.
• Fields questions from the IUB campus and beyond by co-managing a high-volume group email account.
• Event management for 100+ events per year including intake, reservations, RSVP management, marketing/media, check-in and improvements.
• Works with vendors and staff to ensure timely delivery of goods and services for events.
• Interfaces with marketing and communications regarding calendar of events and publicity.
• Setup, coordination, and execution for over 100 campus events.

Skills

Proficient communication skills

Maintains professionalism

Time management

Priority setting

Quality focus

Flexibility

Team collaboration

Project management

Customer service

Education

Bachelor's degree

Tools

Salesforce

SiteImprove

LiveWhale

Microsoft Excel

Job description

Indiana University in Bloomington seeks a versatile administrator to handle general administrative duties and coordinate over 100 annual campus events. The role requires independent prioritization and the ability to manage interruptions from ad hoc requests or visitors.

The position emphasizes executive calendar management, high-level customer service, and collaboration with diverse campus units to ensure successful event outcomes.