Sr. Administrative Assistant (Remote)

Jobsultant Solutions; Provo (UT); Remote; USD 45,000 - 55,000; Full time

Job summary

A leading administrative services firm is seeking a Sr. Administrative Assistant to provide comprehensive support for a department. This role involves managing schedules, preparing reports, and maintaining filing systems. The ideal candidate has 3+ years of administrative experience and strong communication skills. This position is fully remote and requires US citizenship or permanent residency. Join a diverse workforce with equal opportunities.

Qualifications

• 3+ years of administrative assistant experience.
• Ability to use office equipment effectively.
• Physical requirements include sitting for long periods.

Responsibilities

• Compile data/information and prepare correspondence and reports.
• Coordinate schedules and arrange meetings.
• Administer programs and processes specific to the assigned unit.

Skills

Intermediate office skills

Professional communication

Research abilities

Confidentiality

Education

High school diploma or equivalent plus two years' post high school education or training

Tools

Standard office software

Job description

About the job Sr. Administrative Assistant (Remote)

This intermediate level individual contributor role performs a wide variety of administrative tasks to support a work group, department/area, or one or more organization leader such as a manager or director. The Level 2 Administrative Assistant role is considered the standard level to meet most administrative assistant needs in the organization. Employees at this level work under moderate oversight and make moderately complex non‑routine decisions using sound judgment and protocol to resolve issues and requests.

Responsibilities

• Compiles data/information and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and make recommendations.
• Maintains and updates calendars, schedules and coordinates meetings, makes travel arrangements.
• Answers routine telephone and email requests.
• Administers programs, projects, and/or processes specific to the assigned operating unit or leader being supported.
• Reviews and distributes mail.
• Creates and maintains paper and/or electronic filing systems.
• May assist in budget preparation and control activities.
• May serve as an administrative liaison with others both internally and externally regarding administrative issues related to purchasing, personnel, facilities, and/or operations.
• May perform data entry activities.
• May assist in training lower level employees.
• May work with confidential information.

Required Qualifications

• High school diploma or equivalent plus two years' post high school education or training.
• 3+ year of administrative assistant experience.
• Intermediate office skills including moderate to complex research abilities, knowledge of the operation and maintenance of standard office equipment, and intermediate experience with standard office software sufficient to create reports, charts, graphs, and tables with minimal supervision in spreadsheets and word processing documents.
• Ability to communicate professionally in writing and verbally.
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Equal Opportunities

Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable laws.

PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.