Administrative Assistant - Remote / USA

Jobsultant Solutions; Detroit (MI); Remote; USD 45,000 - 55,000; Full time

Job summary

A cybersecurity firm is seeking an experienced Administrative Assistant to provide support to several executives. The role emphasizes confidentiality, professional communication, and administrative skills, requiring familiarity with tools like Microsoft Office and Zoom. The candidate must be able to work on-site as necessary and occasionally during evenings or weekends. This role offers an opportunity to contribute to a growing team that values integrity and delivery excellence.

Qualifications

• 2 years previous experience as an administrative assistant.
• Ability to work on-site during business hours and occasionally evenings or weekends.
• Excellent written and oral communication skills.

Responsibilities

• Provide administrative support to executives.
• Coordinate executive communications and schedule meetings/appointments.
• Maintain an efficient office environment and assist with office renovations.

Skills

Communication skills

Ability to handle confidential information

Proficiency in Microsoft Office

Familiarity with Zoom

Flexibility

Job description

About the job Administrative Assistant - Remote / USA

At Optimere, we are on a mission to help our clients make their businesses more secure. We’re one of the fastest‑growing companies in a truly essential industry. In your role at Optimere, you’ll be inspired by a team of the brightest business and technical minds in cybersecurity. We are passionate champions for our clients and know that the best solutions for our clients’ needs come from working hard together. As part of our team, your voice matters, and you will do important work that has an impact on people, businesses, and nations. Our industry and our company move fast, and you can be sure that you will always have room to learn and grow. We’re proud of our team and the important work we do to build confidence for a more connected world.

The ideal candidate will be mature, professional, and have a high sense of integrity and discernment with the ability to be trusted to handle sensitive and confidential information. We are looking for someone who is self‑motivated, comfortable working in a fast‑paced environment, and provides a high level of executive support. This role will be in office for those Denver based, and remote to those outside of Colorado.

How You’ll Make An Impact

• Provides administrative support to 3–4 executives
• Interfaces with direct reports and other key organizational employees of assigned executives
• Coordinates executive communications, takes calls, responds to e‑mails, schedules meetings/appointments, creates expense reports and manages travel itineraries
• Assists with planning and organizing corporate events that involve the Executive Leadership Team
• Reviews, edits and summarizes miscellaneous reports and documents
• Assists with Optimere meetings internal & external. Includes coordination of catering.
• Answers and places telephone calls, directs calls, takes messages and follows up accordingly
• Maintains an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning
• Prepares read‑ahead material for Senior Executives
• Receives, sorts, and screens incoming mail; categorises, prioritises and prepares responses for Senior Executive signature
• Summarises correspondence, highlights key issues or topics of interest, and follows up to ensure proper and timely response

Qualifications For Success

• 2 years previous experience as an administrative assistant
• Ability to work on‑site during business hours and occasionally log‑in on nights or weekends as needed
• Familiarity with Zoom
• High level of skills using Outlook email and calendars, Microsoft Office
• Excellent written and oral communication skills
• Professional demeanor and high level of confidentiality
• Flexibility and ability to work collaboratively as a member of the Administrative Team

We are a market‑leading provider of cybersecurity solutions with the most comprehensive ecosystem of security products and partners to deliver unparalleled services. Our rich and successful history with our clients is based on trust, serving more than 12,000 clients of varying sizes and industries, including commercial, government, and education. We have the proven expertise to plan, build, and run successful security programs across Risk Management, Cyber Digital Transformation, Threat Management, Security Operations Managed Services, and Identity and Data Management. Optimere remains committed to championing Diversity, Equality, and Inclusion within our organization and throughout the industry.

Equal Opportunities

Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable laws.

PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a U.S. citizen or permanent resident authorized to work in the U.S.