Executive Administrative Assistant (Remote)

Jobsultant Solutions; Indianapolis (IN); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading title services company is seeking an Executive Administrative Assistant to provide high-level support to senior leadership. This remote role requires 5+ years of experience and proficiency in Microsoft Office, especially Outlook and Excel. Responsibilities include managing calendars, processing invoices, and solving complex problems while maintaining professionalism and confidentiality. Join a diverse team that values your unique skills as we aim to evolve and improve the industry.

Qualifications

• 5+ years of related work experience in administrative roles.
• Proficient in Outlook and Excel.

Responsibilities

• Provide high-level support to senior leadership.
• Maintain the senior leadership team's calendar and schedule.
• Process expenses and invoices in a timely manner.
• Solve complex problems and recommend best practices.

Skills

Microsoft Office proficiency

Analytical thinking

Resourcefulness

Confidentiality

Education

Bachelor's degree in relevant field

Job description

About the job Executive Administrative Assistant (Remote)

Are you looking to help transform a company and an industry? As a Optimereemployee, youll be joining a company that is committed to helping you own, develop, and nurture your career while growing our company. We invest in your career journey because we understand that as you grow so does our company. You will be part of a diverse and equitable work environment that reflects the customers we serve. Youll be empowered to use your unique experiences, passion and skills to help our company constantly evolve and improve. Together, we can achieve our vision of becoming the premier title services company.

Job Description

Responsible for providing high level comprehensive support to senior-level positions and managing the organizations office operations. This position requires the ability to anticipate needs, think critically, be resourceful, and offer solutions to problems with the highest level of professionalism and confidentiality.

Job Responsibilities

• Complete a broad variety of administrative tasks that facilitate the senior leadership teams ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff
• Maintains the senior leadership teams Outlook calendar, including scheduling meetings, appointments, speaking engagements, and travel. Responsible for exercising discretion in committing time and evaluating needs and priorities
• Process expenses and invoices in a timely manner; ensures adherence to company's policies
• Performs specialized assignments; solves complex problems and develops non-traditional solutions through sophisticated analytical thinking. Interprets internal/external business environment. Recommends best practices to improve processes or services
• Impacts achievements of customer, operational, project or service objectives
• Communicates difficult concepts to team to generate clarity and alignment on projects, initiatives, and various work products
• May lead functional projects with moderate risks and resource requirements.
• Individual contributor working independently; may require guidance in highly complex situations
• Performs all other duties as assigned by management

Education

Bachelors degree in relevant field preferred

Experience

Typically requires 5+ years of related work experience

Proficient in Microsoft Office with an emphasis in Outlook and Excel

Additional Job Details

This is a remote position.

Equal Opportunities

Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable.

PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.