Administrative Assistant - Entry Level

Total Quality Logistics; San Antonio (TX); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Comprehensive benefits package

Health, dental & vision coverage

401(k) with company match

Employee discounts & perks

Job summary

Total Quality Logistics is seeking an Administrative Assistant for our satellite office in San Antonio. You will support multiple leaders, handle office management, culture initiatives, and receptionist duties, contributing to a positive employee experience.

This position offers a dynamic mix of tasks, the chance to interact with staff at all levels, and a comprehensive benefits package including health, dental and vision coverage, a 401(k) match, and tuition reimbursement.

Qualifications

• 1+ years of experience in customer service, front of office, or related field.
• High energy with excellent communication skills.
• Ability to multitask in a fast-paced environment.
• Organized with a strong attention to detail.
• Proficient in Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Support events and employee engagement in your office.
• Assist with onboarding new hires in your office.
• Coordinate with Facilities department and property manager.
• Order and maintain office supplies.
• Oversee the overall cleanliness of the office.
• Manage and maintain the manager’s schedules.
• Create weekly and monthly Sales reports.
• Complete expense reports for manager.
• Coordinate travel arrangements with Travel Team.
• Assist with other tasks to save leadership time.
• Greet and escort job applicants through onsite interviews.
• Prepare and distribute agendas for department meetings.
• Screen incoming calls and transfer to appropriate individuals.
• Pick up packages and mail, and distribute to the office.

Skills

Customer service

Office administration

Communication

Multitasking

Organization

Microsoft Office

Adaptability

Confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the role:

As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude.

What’s in it for you:

• Compensation starting at $19.78 to $21.00/hour
• Be the go-to person for any office needs
• Every day is different - diverse range of tasks and duties
• Build relationships and support leadership
• Comprehensive benefits package
• Health, dental and vision coverage
• 401(k) with company match
• Perks including employee discounts, financial wellness planning, tuition reimbursement and more
• Certified Great Place to Work with 900+ lifetime workplace award wins

What you’ll be doing:

Office Management

• Support events and employee engagement efforts in your office
• Assist with onboarding new hires in your office
• Communicate with Facilities department and property manager
• Order and maintain office supplies
• Oversee the overall cleanliness of the office

Leader Support

• Manage and maintain the manager’s schedules
• Create weekly and monthly Sales reports
• Complete expense reports for manager
• Coordinate travel arrangements with TQL’s Travel Team
• Other tasks as needed to help save leadership time

Reception Support

• Greet and escort job applicants through their onsite interviews
• Prepare and distribute agendas for department meetings
• Screen incoming calls and transfer to appropriate individuals
• Pick up packages and mail, and distribute to the office

What you need:

• 1+ years of experience in customer service, front of office, or related field
• High energy with excellent communication skills
• Ability to work in a multitasking, fast paced environment
• Organized with a strong attention to detail
• Proficient computer skills - Outlook, Word, Excel, PowerPoint
• Adaptable to changing priorities
• Have a professional attitude and confidentiality

Where you'll be:

6010 Exchange Pkwy, San Antonio Tx, 78238

Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.