Administrative Assistant - Entry Level

Total Quality Logistics; Cincinnati (OH); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Health, Dental and Vision coverage

401(k) with company match

Job summary

Total Quality Logistics is seeking an Administrative Assistant to support multiple leaders in our Cincinnati office. You will handle office management, handle receptionist duties, onboard new hires, and coordinate travel and expense tasks with the Travel Team.

This role emphasizes a proactive, professional demeanor and strong communication with all levels of the organization. The position offers a dynamic, fast-paced environment with a diverse range of tasks and responsibilities, including

Qualifications

• 1+ years of experience in customer service, front of office, or related field.
• High energy with excellent communication skills.
• Ability to work in a multitasking, fast paced environment.
• Organized with a strong attention to detail.
• Adaptable to changing priorities.
• Have a professional attitude and confidentiality.

Responsibilities

• Office Management: Support events and employee engagement efforts in your office
• Assist with onboarding new hires in your office
• Communicate with Facilities department and property manager
• Order and maintain office supplies
• Oversee the overall cleanliness of the office

Skills

Customer service

Front of office

Multitasking

Communication

Detail oriented

Outlook

Word

Excel

PowerPoint

Tools

Outlook

Word

Excel

PowerPoint

Job description

As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties.

If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude.

What's in it for you:

• Compensation starting at $19.78/hour
• Health, Dental and Vision coverage to best fit your needs, including a plan that takes $0 out of your paycheck + 401(k) with company match
• Be the go-to person for any office needs
• Every day is different - diverse range of tasks and duties
• Build relationships and support leadership
• We win wherever we go - Voted a Fortune 100 Best Companies to Work For (2023) and Forbes America's Best Employers (2022)

What you'll be doing:

Office Management

• Support events and employee engagement efforts in your office
• Assist with onboarding new hires in your office
• Communicate with Facilities department and property manager
• Order and maintain office supplies
• Oversee the overall cleanliness of the office

Leader Support

• Manage and maintain the manager's schedules
• Create weekly and monthly Sales reports
• Complete expense reports for manager
• Coordinate travel arrangements with TQL's Travel Team
• Other tasks as needed to help save leadership time

Reception Support

• Greet and escort job applicants through their onsite interviews
• Prepare and distribute agendas for department meetings
• Screen incoming calls and transfer to appropriate individuals
• Pick up packages and mail, and distribute to the office

What you need:

• 1+ years of experience in customer service, front of office, or related field
• High energy with excellent communication skills
• Ability to work in a multitasking, fast paced environment
• Organized with a strong attention to detail
• Proficient computer skills - Outlook, Word, Excel, PowerPoint
• Adaptable to changing priorities
• Have a professional attitude and confidentiality

Where you'll be:

4289 Ivy Pointe Blvd., Cincinnati, Ohio 45245

Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.