Executive Assistant

Total Quality Logistics; Cincinnati (OH); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Employee discounts

Tuition reimbursement

Job summary

Total Quality Logistics is seeking an Executive Assistant to support a senior executive. You will efficiently manage their calendar, arrange meetings, and prepare essential documents.

This role requires exceptional organizational skills, 5+ years of executive support experience, and proficiency in Microsoft Office Suite. A comprehensive benefits package, including health and 401(k), is offered.

Qualifications

• 5+ years of experience supporting senior-level executives.
• Advanced knowledge of the Microsoft Office Suite.
• Excellent organizational skills with the ability to anticipate needs.

Responsibilities

• Manage the executive’s calendar and schedule meetings.
• Prepare and edit correspondence, presentations, and reports.
• Handle sensitive and confidential information with discretion.

Skills

Organizational skills

Communication skills

Microsoft Office Suite

Discretion and confidentiality

Ability to work under pressure

Job description

About the role

As an Executive Assistant for TQL, you’ll be responsible for directly supporting a senior executive team member. You will assist in keeping their day and the organization running efficiently. This includes helping manage the complexities of administrative work, meetings, and strategic initiatives. To be successful in this role you must be extremely well organized, customer service oriented, highly resourceful, and able to juggle multiple critical requests in a fast-paced environment.

What's in it for you

• Competitive compensation
• Fast-paced, highly engaged, and exciting work environment
• Work for a rapidly growing, multi-billion dollar, Cincinnati-based company
• Comprehensive benefits package: health, dental and vision coverage; 401(k) with company match; perks including employee discounts, financial wellness planning, tuition reimbursement and more
• Certified Great Place to Work with 800+ lifetime workplace award wins

What you'll be doing

• Efficiently manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Arrange and coordinate meetings for the executive.
• Prepare and edit correspondence, presentations, reports, and other documents with accuracy as needed.
• Maintain organized files and records ensuring easy access to information when needed.
• Assist in prioritizing tasks and managing deadlines to ensure that key deliverables are met.
• Provide general administrative support to the executive.
• Assist in managing various projects and initiatives, collaborating with cross-functional teams as necessary.
• Handle sensitive and confidential information with discretion and professionalism at all times.
• Screen and prioritize inbound communications or transfer to appropriate individuals.

What you need

• 5+ years of experience supporting senior-level executives.
• Advanced knowledge of the Microsoft Office Suite.
• Ability to work under pressure and manage interruptions.
• Excellent organizational skills with the ability to anticipate needs and priorities.
• High attention to detail, capable of proofing your own work and the work of others.
• Exceptional communication skills and the ability to interact with all levels of the organization.
• High degree of discretion and confidentiality.

Where you’ll be

4289 Ivy Pointe Blvd, Cincinnati, OH 45245

Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.