Administrative Assistant - Entry Level

Total Quality Logistics; Grand Rapids (MI); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

401(k) with company match

Employee discounts

Financial wellness planning

Tuition reimbursement

Great Place to Work award

Job summary

Total Quality Logistics seeks an Administrative Assistant for our Grand Rapids satellite office. You will support multiple leaders, handle office management, culture initiatives, and receptionist duties to keep the office running smoothly.

We value energy, professionalism and a proactive attitude. You will interact with people at all levels and help create a positive employee experience while handling varied tasks in a fast-paced environment.

Qualifications

• 1+ years of experience in customer service or front office.
• High energy with excellent communication skills.
• Able to multitask in a fast-paced environment.
• Organized with strong attention to detail.
• Professional and confidential demeanor.

Responsibilities

• Oversee office management and events in the office.
• Assist with onboarding new hires and facilities coordination.
• Create weekly/monthly sales reports and manage expenses.
• Coordinate travel with the Travel Team.
• Greet applicants, prepare meeting agendas, and screen calls.
• Sort mail and manage packages.

Skills

Customer service

High energy

Multitasking

Organized

Professional attitude

Job description

As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude,

What’s in it for you:

• Compensation starting at $19.78 to $21.00/hour
• Be the go-to person for any office needs
• Every day is different – diverse range of tasks and duties
• Build relationships and support leadership
• Health, dental and vision coverage
• 401(k) with company match
• Perks including employee discounts, financial wellness planning, tuition reimbursement and more
• Certified Great Place to Work with 900+ lifetime workplace award wins

What you’ll be doing:

• Office Management
  • Support events and employee engagement efforts in your office
  • Assist with onboarding new hires in your office
  • Communicate with Facilities department and property manager
  • Order and maintain office supplies
  • Oversee the overall cleanliness of the office
• Leader Support
  • Manage and maintain the manager’s schedules
  • Create weekly and monthly Sales reports
  • Complete expense reports for manager
  • Coordinate travel arrangements with TQL’s Travel Team
  • Other tasks as needed to help save leadership time
• Reception Support
  • Greet and escort job applicants through their onsite interviews
  • Prepare and distribute agendas for department meetings
  • Screen incoming calls and transfer to appropriate individuals
  • Pick up packages and mail, and distribute to the office

What you need:

• 1+ years of experience in customer service, front of office, or related field
• High energy with excellent communication skills
• Ability to work in a multitasking, fast paced environment
• Organized with a strong attention to detail
• Adaptable to changing priorities
• Have a professional attitude and confidentiality

Where you'll be:

2650 Horizon SE, Grand Rapids, Michigan 49546

Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.