Administrative Assistant - Entry Level

Total Quality Logistics; Nashville (TN); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

401(k) match

Employee discounts

Tuition reimbursement

Financial planning

Job summary

Total Quality Logistics seeks an Administrative Assistant to support multiple leaders and office operations at our Nashville satellite office. You will manage receptionist duties, assist with onboarding, and drive events and employee engagement with a professional, people-friendly approach.

You will also handle scheduling, travel coordination, and reporting while contributing to a positive, productive workplace. Visa sponsorship is not available for this position.

Qualifications

• 1+ year of experience in customer service, front of office, or related field.
• High energy with excellent communication skills.
• Ability to multitask in a fast-paced environment.
• Organized with strong attention to detail.
• Proficient computer skills: Outlook, Word, Excel, PowerPoint.
• Adaptable to changing priorities.
• Professional attitude and confidentiality.

Responsibilities

• Office Management
• Support events and employee engagement in the office.
• Assist with onboarding new hires in the office.
• Coordinate with Facilities and property manager.
• Order and maintain office supplies.
• Oversee overall cleanliness of the office.
• Manage and maintain manager's schedules.
• Create weekly and monthly sales reports.
• Complete expense reports for the manager.
• Coordinate travel arrangements with Travel Team.
• Support leadership time-saving tasks.
• Reception duties: greet and escort interviewees.
• Prepare and distribute department meeting agendas.
• Screen incoming calls and route to appropriate people.
• Handle mail and package distribution.

Skills

Customer service

Office coordination

Multitasking

Communication

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the role:

As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude.

What’s in it for you:

• Compensation starting at $19.78 to $21.00/hour
• Be the go-to person for any office needs
• Every day is different - diverse range of tasks and duties
• Build relationships and support leadership
• Comprehensive benefits package
• Health, dental and vision coverage
• 401(k) with company match
• Perks including employee discounts, financial wellness planning, tuition reimbursement and more
• Certified Great Place to Work with 900+ lifetime workplace award wins

What you’ll be doing:

• Office Management
• Support events and employee engagement efforts in your office
• Assist with onboarding new hires in your office
• Communicate with Facilities department and property manager
• Order and maintain office supplies
• Oversee the overall cleanliness of the office
• Leader Support
• Manage and maintain the manager’s schedules
• Create weekly and monthly Sales reports
• Complete expense reports for manager
• Coordinate travel arrangements with TQL’s Travel Team
• Other tasks as needed to help save leadership time
• Reception Support
• Greet and escort job applicants through their onsite interviews
• Prepare and distribute agendas for department meetings
• Screen incoming calls and transfer to appropriate individuals
• Pick up packages and mail, and distribute to the office

What you need:

• 1+ years of experience in customer service, front of office, or related field
• High energy with excellent communication skills
• Ability to work in a multitasking, fast paced environment
• Organized with a strong attention to detail
• Proficient computer skills - Outlook, Word, Excel, PowerPoint
• Adaptable to changing priorities
• Have a professional attitude and confidentiality

Where you'll be:

100 Centerview Drive, Suite 225, Nashville, TN 37214

Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.