Administrative Assistant - Entry Level

Total Quality Logistics; Louisville (KY); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health, dental and vision coverage

401(k) with company match

Tuition reimbursement

Employee discounts

Financial wellness planning

Job summary

Total Quality Logistics is seeking an Administrative Assistant for our Louisville satellite office to support multiple leaders, manage office operations, drive culture initiatives, and handle receptionist duties. You will interact with colleagues at all levels and maintain a professional, outgoing attitude.

The role offers a dynamic daily experience with diverse tasks, opportunities to build relationships, and a comprehensive benefits package including health, dental, vision, 401(k) match, and

Qualifications

• 1+ years of experience in customer service, front of office, or related field.
• High energy with excellent communication skills.
• Ability to work in a multitasking, fast paced environment.
• Organized with a strong attention to detail.
• Proficient computer skills - Outlook, Word, Excel, PowerPoint.
• Adaptable to changing priorities.
• Have a professional attitude and confidentiality.

Responsibilities

• Office Management
• Support events and employee engagement efforts in your office
• Assist with onboarding new hires in your office
• Communicate with Facilities department and property manager
• Order and maintain office supplies
• Oversee the overall cleanliness of the office
• Leader Support
• Manage and maintain the manager’s schedules
• Create weekly and monthly Sales reports
• Complete expense reports for manager
• Coordinate travel arrangements with TQL’s Travel Team
• Other tasks as needed to help save leadership time
• Reception Support
• Greet and escort job applicants through their onsite interviews
• Prepare and distribute agendas for department meetings
• Screen incoming calls and transfer to appropriate individuals
• Pick up packages and mail, and distribute to the office

Skills

Customer service

Communication skills

Multitasking

Attention to detail

Professional attitude

Confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the role

As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude.

What’s in it for you

• Compensation starting at $19.78 to $21.00/hour
• Be the go-to person for any office needs
• Every day is different - diverse range of tasks and duties
• Build relationships and support leadership
• Comprehensive benefits package
• Health, dental and vision coverage
• 401(k) with company match
• Perks including employee discounts, financial wellness planning, tuition reimbursement and more
• Certified Great Place to Work with 900+ lifetime workplace award wins

What you’ll be doing

• Office Management
• Support events and employee engagement efforts in your office
• Assist with onboarding new hires in your office
• Communicate with Facilities department and property manager
• Order and maintain office supplies
• Oversee the overall cleanliness of the office
• Leader Support
• Manage and maintain the manager’s schedules
• Create weekly and monthly Sales reports
• Complete expense reports for manager
• Coordinate travel arrangements with TQL’s Travel Team
• Other tasks as needed to help save leadership time
• Reception Support
• Greet and escort job applicants through their onsite interviews
• Prepare and distribute agendas for department meetings
• Screen incoming calls and transfer to appropriate individuals
• Pick up packages and mail, and distribute to the office

What you need

• 1+ years of experience in customer service, front of office, or related field
• High energy with excellent communication skills
• Ability to work in a multitasking, fast paced environment
• Organized with a strong attention to detail
• Proficient computer skills - Outlook, Word, Excel, PowerPoint
• Adaptable to changing priorities
• Have a professional attitude and confidentiality

Where you'll be

10400 Linn Station Rd Ste 300, Louisville, KY 40223

Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.