Administrative Assistant – Entry Level

Total Quality Logistics; Birmingham (AL); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Health, Dental and Vision coverage

401(k) with company match

Awards: Fortune 100 Best Companies to

Forbes America’s Best Employers

Job summary

Total Quality Logistics is seeking an Administrative Assistant in Birmingham, AL to support multiple leaders and handle office management. You will manage receptionist duties, onboarding, travel coordination, and office operations in a fast-paced satellite office.

The role offers diverse daily tasks, engagement initiatives, and opportunities to build relationships with leadership while contributing to a high-energy office culture.

Qualifications

• 1+ years of experience in customer service, front of office, or related field.
• High energy with excellent communication skills.
• Ability to work in a multitasking, fast paced environment.
• Organized with a strong attention to detail.
• Proficient computer skills - Outlook, Word, Excel, PowerPoint.
• Adaptable to changing priorities.
• Have a professional attitude and confidentiality.

Responsibilities

• Office Management
• Support events and employee engagement efforts in your office
• Assist with onboarding new hires in your office
• Communicate with Facilities department and property manager
• Order and maintain office supplies
• Oversee the overall cleanliness of the office
• LeadER Support: manage and maintain the manager’s schedules; create weekly and monthly Sales reports; complete expense reports; coordinate travel with Travel Team
• Reception Support: greet and escort job applicants through onsite interviews; prepare and distribute agendas for department meetings; screen calls; pick up packages and mail

Skills

Customer service

Communication

Multitasking

Attention to detail

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the role:

As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude,

What’s in it for you:

• Compensation starting at $19.78/hour
• Health, Dental and Vision coverage to best fit your needs, including a plan that takes $0 out of your paycheck + 401(k) with company match
• Be the go-to person for any office needs
• Every day is different - diverse range of tasks and duties
• Build relationships and support leadership
• We win wherever we go - Voted a Fortune 100 Best Companies to Work For (2023) and Forbes America’s Best Employers (2022)

What you’ll be doing:

• Office Management
• Support events and employee engagement efforts in your office
• Assist with onboarding new hires in your office
• Communicate with Facilities department and property manager
• Order and maintain office supplies
• Oversee the overall cleanliness of the office
• Leader Support
  • Manage and maintain the manager’s schedules
  • Create weekly and monthly Sales reports
  • Complete expense reports for manager
  • Coordinate travel arrangements with TQL’s Travel Team
  • Other tasks as needed to help save leadership time
• Reception Support
  • Greet and escort job applicants through their onsite interviews
  • Prepare and distribute agendas for department meetings
  • Screen incoming calls and transfer to appropriate individuals
  • Pick up packages and mail, and distribute to the office

What you need:

• 1+ years of experience in customer service, front of office, or related field
• High energy with excellent communication skills
• Ability to work in a multitasking, fast paced environment
• Organized with a strong attention to detail
• Proficient computer skills - Outlook, Word, Excel, PowerPoint
• Adaptable to changing priorities
• Have a professional attitude and confidentiality

Where you'll be:

880 Montclair Rd., Suite 425, Birmingham, AL 35213

Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.