Administrative Assistant - Entry Level

Total Quality Logistics; Louisville (KY); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

401(k) with company match

Tuition reimbursement

Employee discounts

Financial wellness planning

Job summary

Total Quality Logistics seeks an Administrative Assistant to support leadership, oversee office management, and drive culture initiatives in a fast-paced satellite office. You will manage calendars, assist with onboarding, coordinate events, and handle receptionist duties to ensure smooth daily operations.

Ideal candidates bring 1+ year of customer service or front-office experience, strong communication, and the ability to multitask with discretion.

Qualifications

• 1+ years of experience in customer service, front of office, or related field.

Responsibilities

• Greet and assist job applicants through onsite interviews.

Skills

Customer service

Office coordination

Communication

Multitasking

Attention to detail

Professionalism

Discretion

Outlook

Word

Excel

PowerPoint

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the role:As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude, apply today.What’s in it for you:Compensation starting at $19.78 to $21.00/hourBe the go-to person for any office needsEvery day is different – diverse range of tasks and dutiesBuild relationships and support leadershipComprehensive benefits packageHealth, dental and vision coverage401(k) with company matchPerks including employee discounts, financial wellness planning, tuition reimbursement and moreCertified Great Place to Work with 900+ lifetime workplace award winsWhat you’ll be doing:Office ManagementSupport events and employee engagement efforts in your officeAssist with onboarding new hires in your officeCommunicate with Facilities department and property managerOrder and maintain office suppliesOversee the overall cleanliness of the officeLeader SupportManage and maintain the manager’s schedulesCreate weekly and monthly Sales reportsComplete expense reports for managerCoordinate travel arrangements with TQL’s Travel TeamOther tasks as needed to help save leadership timeReception SupportGreet and escort job applicants through their onsite interviewsPrepare and distribute agendas for department meetingsScreen incoming calls and transfer to appropriate individualsPick up packages and mail, and distribute to the officeWhat you need:1+ years of experience in customer service, front of office, or related fieldHigh energy with excellent communication skillsAbility to work in a multitasking, fast paced environmentOrganized with a strong attention to detailProficient computer skills – Outlook, Word, Excel, PowerPointAdaptable to changing prioritiesHave a professional attitude and confidentialityWhere you'll be: 10400 Linn Station Rd Ste 300, Louisville, KY 40223Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.