Administrative Assistant — Early Education Programs

Acelero Learning; Milwaukee (WI); On-site; USD 20,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Health Savings Account (HSA) with up $

401(k) with company match

Paid time off (5 weeks in first year)

Job summary

Acelero Learning Wisconsin - Woodland Center is seeking an Administrative Assistant to provide essential clerical and secretarial support to the Center Director and the Early Head Start Program. You will coordinate administrative policies, manage clerical tasks, and assist across multiple stakeholders to ensure efficient operations.

The role includes data entry, draft preparation, inventory management, and timely meeting minutes.

Qualifications

• High school diploma required.
• AA/AS in business or related field preferred.
• Prior experience with office/general administration.
• Physical exam and background checks are required.
• Travel locally or long-distance up to 10% of the time.

Responsibilities

• Provides administrative support to Center Director and Early Head Start Program.
• Performs daily clerical duties and general admin support.
• Greets visitors and assists parents in a courteous manner.
• Operates as point of contact for parent inquiries and visitors.
• Performs data entry for ongoing projects.
• Drafts and edits correspondence, reports, forms, charts, memos and other documents.
• Manages inventory of office supplies and initiates orders.
• Manages mail system and postal needs.
• Provides clerical support to other administrative assistant levels; supports mass mailings and mailing labels.
• Maintains manuals and forms for staff and ensures timely updates.
• Prepares materials for monthly newsletter.
• Maintains confidentiality of communications and documents.
• Operates office equipment (copier, computer, fax, phone, mail machine).
• Attends Head Start staff meetings and records meeting minutes.
• Coordinates record keeping and reporting.
• Supports fiscal management efforts.
• Develops systems to organize information and share it with others.
• Prioritizes projects to meet deadlines with high quality.

Skills

Office administration

Education

High school diploma

AA/AS in business or related field (preferred)

Job description

Acelero Learning Wisconsin - Woodland Center is seeking an Administrative Assistant to provide essential clerical and secretarial support to the Center Director and the Early Head Start Program. You will coordinate administrative policies, manage clerical tasks, and assist across multiple stakeholders to ensure efficient operations.

The role includes data entry, draft preparation, inventory management, and timely meeting minutes.