Impactful Administrative Assistant - Childhood Programs

Acelero Learning; California; On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Health Savings Account (HSA) with公司贡献

Flexible Spending Accounts (FSA)

401(k) Retirement Plan with company 4%

Disability and Life Insurance

Professional Development Reimburse

Employee Assistance Program

Wellness programs

Job summary

Acelero Learning is seeking an Administrative Assistant to support the Center Director and the Early Head Start Program. The role coordinates clerical functions, handles visitor inquiries, and manages office systems to implement administrative policies for the program.

The position requires organization, data entry, and confidentiality, with travel as needed for local meetings. The compensation is $17.88/hour, with comprehensive benefits and growth opportunities at Acelero Learning.

Qualifications

• High school diploma required; AA/AS in business or related field preferred.
• Prior experience with office/general administration.
• Bilingual Spanish preferred.

Responsibilities

• Uses effective organizing systems to provide administrative support to a variety of stakeholders and projects.
• Performs daily clerical duties and general admin support.
• Greets and assists visitors in a courteous and helpful manner.
• Operates as point of contact for parent inquiries and general visitors.
• Performs data entry for special ongoing projects.
• Designs and edits drafts of correspondence, reports, forms, charts, memos, and other documents as needed.
• Manages inventory of office supplies and initiates orders.
• Manages mail system and postal needs.
• Provides clerical support to other administrative assistant levels; i.e. minor word processing of a routine nature, assisting in mass mailings, typing address labels, shredding documents.
• Oversees the maintenance of manuals and forms for professional staff and ensures updates are completed in a timely manner.
• Compiles materials for the preparation, editing, and distribution of the monthly newsletter.
• Maintains the confidentiality of correspondence, documents, discussions, meetings, and calls.
• Oversees the operation of various office machines to include copier, computer, fax, phone, and mail machine.
• Attends Head Start operational staff meetings and develops meeting minutes for distribution in a timely manner.
• Coordinates record keeping and reporting.
• Facilitates in fiscal management.
• Develops systems to effectively organize information and provides it to others as needed.
• Prioritizes projects delegated by a variety of staff to accomplish tasks in the timeframe specified and at a high level of quality.

Skills

Office administration

Bilingual Spanish

Education

High school diploma

AA/AS in business or related field

Job description

Acelero Learning is seeking an Administrative Assistant to support the Center Director and the Early Head Start Program. The role coordinates clerical functions, handles visitor inquiries, and manages office systems to implement administrative policies for the program.

The position requires organization, data entry, and confidentiality, with travel as needed for local meetings. The compensation is $17.88/hour, with comprehensive benefits and growth opportunities at Acelero Learning.