Administrative Assistant — Document & Office Coordination

Southland Industries, Inc.; Carrollton (TX); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

cap)

Medical, dental, and vision insurance

Annual bonus program

Term life, AD&D insurance

Disability income protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal

Training/professional development

Wellness benefits

Job summary

Southland Industries in Carrollton, TX, is seeking an administrative support specialist to assist assigned teams with clerical tasks, document management, scheduling, and travel arrangements. You will open and file documents, prepare reports and presentations, and coordinate meetings to keep operations running smoothly.

The ideal candidate has a high school diploma, at least two years of administrative experience, strong communication skills, and proficiency in Microsoft Office.

Qualifications

• High School Diploma or equivalent
• 2 years of administrative support experience
• Proficient verbal and written communication skills: ability to communicate effectively at different organization levels
• Working knowledge of Microsoft Office, including Word, Excel and PowerPoint
• Ability to operate and troubleshoot office equipment
• Good organizational skills and attention to details
• Ability to exercise proper care for sensitive and confidential information

Responsibilities

• Provides clerical and administrative support to assigned individual(s), team(s), department(s) or division.
• Document editing, proofing, formatting, and production.
• Data input and paper/electronic document filing/archiving.
• Opening, sorting and distributing mail.
• Receiving/relaying telephone messages from internal and external sources. Screening telephone calls and visitors.
• Preparing routine reports and presentation materials.
• Scheduling and coordinating meetings, events and travel arrangements.
• Ordering and delivering supplies.
• Expense reports preparation submission.
• May fill in for receptionist.

Skills

Communication skills

Organizational skills

Attention to detail

Confidential information handling

Education

High School Diploma or equivalent

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

Southland Industries in Carrollton, TX, is seeking an administrative support specialist to assist assigned teams with clerical tasks, document management, scheduling, and travel arrangements. You will open and file documents, prepare reports and presentations, and coordinate meetings to keep operations running smoothly.

The ideal candidate has a high school diploma, at least two years of administrative experience, strong communication skills, and proficiency in Microsoft Office.