Senior Administrative Services & Facilities Manager

Southland Industries, Inc.; Horsham (PA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

401(k) matching

Medical, dental, and vision insurance

Annual bonus program

Paid parental leave

Paid holidays

Job summary

Southland Industries, Inc. is seeking an Administrative Services Manager to lead the admin staff, oversee office operations, and streamline processes across the division.

You will plan space, manage contracts, and coordinate events to support rapid growth. The role requires a decade of executive support experience, strong Microsoft Office skills, and a proven ability to build relationships, prioritize needs, and supervise a team.

Qualifications

• 10 years of experience in executive support and office management.
• Experience with people management.
• Advanced experience and skills using Microsoft Office: Word, PowerPoint and Excel.
• Ability to build and manage complex business relationships.
• Ability to effectively prioritize competing needs and requirements.
• Ability to effectively question decisions and conclusions using thinking skills and reasoned judgements.

Responsibilities

• Provide direction and leadership to the admin staff responsible for administration, and division office services functions at the corporate offices.
• Directly manage either through internal teams or external service - provides all space planning, renovations and construction projects, and marketing services. Collaborate with vendors, architects and leadership to ensure facility meets needs of the growing business
• Oversee the lifecycle of contracts and maintain organized records of all contracts and related correspondence. Provide contract support to several departments including preparation of invoices, filing, transmitting agreements and managing client’s electronic database systems.
• Plan in-house or off-site activities and events. Support Operations Leader in various tasks such as project documentation management, setting up project meetings and liaising with field leadership and employees for tasks as needed.
• Manage, maintain and order new hire and divisional swag as needed.
• Manage security systems across the division and oversee contractors responsible for system maintenance.
• Hire and develop a team of office administrative staff.
• Coordinate agendas, meeting materials and logistics and meeting flow for the divisional leadership team.
• Liaise with internal departments to ensure divisional communications are managed and sent out accordingly.

Skills

Executive support

Office management

People management

Microsoft Office

Relationship management

Prioritization

Critical thinking

Tools

MS Word

PowerPoint

Excel

Job description

Southland Industries, Inc. is seeking an Administrative Services Manager to lead the admin staff, oversee office operations, and streamline processes across the division.

You will plan space, manage contracts, and coordinate events to support rapid growth. The role requires a decade of executive support experience, strong Microsoft Office skills, and a proven ability to build relationships, prioritize needs, and supervise a team.