Administrative Assistant: Data & Ops Support (Flexible)

Parsons; Jacksonville (FL); On-site; USD 32,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

ESOP

401(k)

Life insurance

Flexible schedule

Holidays

Job summary

Parsons is seeking an Administrative Assistant to provide high-level administrative and operational support to a dynamic business unit. You will ensure smooth day-to-day operations and coordinate across teams, delivering accurate data and timely reports.

The role requires a high school diploma and 5+ years of related experience, with strong communication, organizational skills, and the ability to work with internal and external stakeholders.

Qualifications

• 5+ years of relevant work experience in an administrative role.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work with internal teams and external stakeholders.

Responsibilities

• Perform routine and non-routine administrative tasks per established procedures.
• Gather statistics and compile information into reports for internal and external use.
• Develop or revise reports in spreadsheets, graphs, or narrative formats as directed.
• Verify data accuracy, including matching supplier invoices with documentation.
• Review employee time reports for hours worked and Job/WBS charges.
• Maintain employee directory, resumes, and paid time off tracking.
• Prepare and distribute correspondence and reports not requiring supervisor review.
• Answer calls, relay messages, and manage mail.
• Maintain equipment records and service logs; initiate service requests.
• Support overhead budget data collection and recurring reports.
• Coordinate space needs for PCs, phones, and directory updates.
• Assist in tracking performance appraisal timelines and personnel actions.
• Prepare occupancy and staffing reports by project.
• Provide general administrative support as appropriate.

Skills

5+ years of experience

Strong written communication

Excellent organizational skills

Stakeholder management

Attention to detail

Education

High school diploma

Job description

Parsons is seeking an Administrative Assistant to provide high-level administrative and operational support to a dynamic business unit. You will ensure smooth day-to-day operations and coordinate across teams, delivering accurate data and timely reports.

The role requires a high school diploma and 5+ years of related experience, with strong communication, organizational skills, and the ability to work with internal and external stakeholders.