Administrative Assistant

Parsons; Jacksonville (FL); On-site; USD 32,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

ESOP

401(k)

Life insurance

Flexible schedule

Holidays

Job summary

Parsons is seeking an Administrative Assistant to provide high-level administrative and operational support to a dynamic business unit. You will ensure smooth day-to-day operations and coordinate across teams, delivering accurate data and timely reports.

The role requires a high school diploma and 5+ years of related experience, with strong communication, organizational skills, and the ability to work with internal and external stakeholders.

Qualifications

• 5+ years of relevant work experience in an administrative role.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work with internal teams and external stakeholders.

Responsibilities

• Perform routine and non-routine administrative tasks per established procedures.
• Gather statistics and compile information into reports for internal and external use.
• Develop or revise reports in spreadsheets, graphs, or narrative formats as directed.
• Verify data accuracy, including matching supplier invoices with documentation.
• Review employee time reports for hours worked and Job/WBS charges.
• Maintain employee directory, resumes, and paid time off tracking.
• Prepare and distribute correspondence and reports not requiring supervisor review.
• Answer calls, relay messages, and manage mail.
• Maintain equipment records and service logs; initiate service requests.
• Support overhead budget data collection and recurring reports.
• Coordinate space needs for PCs, phones, and directory updates.
• Assist in tracking performance appraisal timelines and personnel actions.
• Prepare occupancy and staffing reports by project.
• Provide general administrative support as appropriate.

Skills

5+ years of experience

Strong written communication

Excellent organizational skills

Stakeholder management

Attention to detail

Education

High school diploma

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.

Job Description

Parsons is looking for an amazingly talented Administrative Assistant to join our team! In this role you will get to provide high-level administrative and operational support to a dynamic business unit, ensuring smooth day-to-day operations and efficient coordination across teams.

What You'll Be Doing

• Perform a variety of routine and non-routine administrative, clerical, data collection, and report preparation tasks in accordance with established procedures
• Gather statistics and general data, review and compile information into established reports for internal and external use
• Develop new reports or revise existing reports in spreadsheet, graphical, or narrative formats as directed
• Verify data accuracy, including matching supplier invoices against file copies and supporting documentation
• Review and verify employee time reports for accuracy of hours worked and Job/WBS charges, following up on corrections as needed
• Maintain employee directory information, resumes, and paid time off tracking schedules
• Prepare and distribute correspondence and reports not requiring supervisor review
• Answer and direct telephone calls, take and relay messages, and manage incoming and outgoing mail
• Maintain equipment records and service logs, and initiate service requests as necessary
• Support overhead budget data collection and prepare recurring reports and preliminary reconciliations
• Coordinate physical space requirements, including requests for PCs, telephones, and directory updates
• Assist in tracking performance appraisal timelines and preparing documentation related to personnel actions
• Prepare occupancy and staffing reports by project, as directed
• Provide general administrative support and perform other responsibilities associated with the position as appropriate

What Required Skills You'll Bring

• High school diploma (or equivalent)
• 5+ years of relevant work experience.

What Desired Skills You'll Bring

• Ability to analyze and improve operating practices to increase efficiency
• Strong attention to detail and ability to thrive in a fast-paced office environment
• Excellent written and verbal communication skills
• Superior organizational skills with a strong commitment to meeting deadlines
• Ability to maintain confidentiality and exercise sound judgment
• Strong interpersonal skills and ability to work effectively with internal teams and external stakeholders

Security Clearance Requirement

None

This position is part of our Critical Infrastructure team.

For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next!

Salary Range: $22.93 - $40.14

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .