Administrative Assistant

TRS Staffing Solutions; Lebanon (IN); On-site; USD 36,000 - 60,000; Full time

Job summary

TRS Staffing Solutions is seeking an Administrative Assistant to provide administrative and operational support to project teams and business leaders. The ideal candidate will be detail-oriented, able to manage multiple priorities, and ensure efficient office operations.

The role requires a high school diploma (associate's or bachelor's preferred), strong organization, MS Office proficiency, and excellent communication skills.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Previous experience in administrative, office support, or coordinator roles.
• Strong organizational and time management skills with the ability to prioritize competing demands.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating with cross-functional teams.
• Strong attention to detail and accuracy.

Responsibilities

• Provide day-to-day administrative support to managers, project teams, and department personnel.
• Schedule and coordinate meetings, conference calls, and travel arrangements.
• Manage calendars and assist with planning team events and meetings.
• Prepare, edit, and distribute correspondence, reports, presentations, and other business documents.
• Maintain electronic and hard-copy filing systems, ensuring accurate record retention and document control.
• Process invoices, expense reports, purchase requests, and other administrative transactions.
• Support onboarding activities for new employees, contractors, and visitors.
• Coordinate office logistics, including supplies, equipment, and facility-related requests.
• Assist with data entry, tracking project information, and generating reports as needed.
• Serve as a point of contact for internal stakeholders, clients, vendors, and visitors.
• Ensure confidentiality when handling sensitive business and personnel information.
• Support special projects and other administrative duties as assigned.

Skills

Organizational skills

Time management

Communication skills

MS Office

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Our client is proud to design and build projects and careers. They are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in their personnel, and helps them develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

My client is seeking a proactive and organized Administrative Assistant to provide administrative and operational support to project teams and business leaders. The ideal candidate will be highly detail-oriented, capable of managing multiple priorities, and committed to maintaining efficient office and project operations.

Key Responsibilities:

• Provide day-to-day administrative support to managers, project teams, and department personnel.
• Schedule and coordinate meetings, conference calls, and travel arrangements.
• Manage calendars and assist with planning team events and meetings.
• Prepare, edit, and distribute correspondence, reports, presentations, and other business documents.
• Maintain electronic and hard-copy filing systems, ensuring accurate record retention and document control.
• Process invoices, expense reports, purchase requests, and other administrative transactions.
• Support onboarding activities for new employees, contractors, and visitors.
• Coordinate office logistics, including supplies, equipment, and facility-related requests.
• Assist with data entry, tracking project information, and generating reports as needed.
• Serve as a point of contact for internal stakeholders, clients, vendors, and visitors.
• Ensure confidentiality when handling sensitive business and personnel information.
• Support special projects and other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Previous experience in an administrative, office support, or coordinator role.
• Strong organizational and time management skills with the ability to prioritize competing demands.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Strong attention to detail and commitment to accuracy.