Administrative Assistant- Central Maintanence

SCO; New York (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

SCO is seeking a highly organized Administrative Assistant to support the Central Maintenance office in New York. This role provides essential clerical and operational support to leadership and staff, helping ensure smooth day-to-day office functioning.

Responsibilities include managing documents, timesheets, invoices, supply orders, calendar coordination, and liaison work with internal teams and vendors. Strong MS Word/Excel/Outlook skills and confidentiality are required.

Qualifications

• High School Diploma or GED required.
• 1 year minimum secretarial or administrative/office experience.
• Ability to pass background checks and health clearances.
• Strong organizational and communication skills; confidentiality.
• Proficient in Word, Excel, Outlook and general computer apps.

Responsibilities

• Provide administrative support to leadership and staff.
• Oversee office tasks: filing, phones, scheduling, reports.
• Process invoices, expenses, budgets and purchase orders.
• Maintain logs, records, and audit-ready documentation.
• Coordinate calendars and meetings for departments.
• Liaise with internal teams, vendors, and government partners.

Skills

Organizational skills

Communication skills

Multitasking

Team collaboration

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

Administrative Assistant- Central Maintanence

Job Category: Support

Requisition Number: ADMIN004792

• Posted : August 13, 2026
• Full-Time
• On-site

Locations

Showing 1 location

We are seeking a highly organized and detail‑oriented Administrative Assistantto support our administrative office and multiple departments. This role provides essential operational, clerical, and organizational support to leadership and staff while ensuring smooth day‑to‑day office functioning.

Key Responsibilities

• Oversee and document car maintenance activities.
• Assist with data collection for quality improvement initiatives.
• Manage bills, purchases, expenses, and order supplies/equipment.
• Maintain service logs, billing logs, and audit-ready documentation.
• Process and manage personnel files.
• Keep/organize/order supply room, inventories
• Handle general office tasks: maintenance work request and orders, filing, phones, database maintenance, data base buildings, copying, faxing..
• Provide administrative support to department leadership, including scheduling, calendar management, meeting notes, and preparation of materials.
• Organize and maintain accurate internal and external reports.
• Process invoices, department expense reports, credit card statements, and budget-related documents.
• Process employee timesheets.
• Review documents for accuracy and compliance with agency policies.
• Serve as a liaison with internal teams, external partners, government officials, vendors.
• Maintain professional and respectful communication within the organization.
• Perform additional duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of secretarial experience; 1–4 years administrative or office management
• Ability to pass required background and health clearances.
• Excellent organizational, written, and verbal communication skills.
• Strong interpersonal skills and cultural sensitivity.
• Proficiency in Microsoft Word, Excel, Outlook, and general computer applications.
• Ability to multitask, work independently, and adapt to a fast-paced environment.
• Strong attention to detail and ability to maintain confidentiality.
• Team-oriented mindset and ability to collaborate with diverse staff and stakeholders.

The hourly rate for this position is $21

Qualifications

Skills

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Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.