Administrative Assistant — Data Entry & Project Support (Mon–Fri)

Opti Staffing Group; Portland (OR); On-site; USD 28,000 - 30,000; Full time

Job summary

Opti Staffing Group in Portland, OR is hiring an Administrative Assistant. The role focuses on accurate data entry, professional phone support, and proactive coordination across project teams. This full-time position offers a Monday–Friday schedule and a collaborative office environment.

Ideal candidates will be detail-oriented, capable of multitasking in a fast-paced setting, and comfortable interacting with vendors and internal stakeholders to keep projects on track.

Qualifications

• High-volume data entry with high accuracy.
• Comfortable on the phone and able to make outbound calls (not sales).
• Enthusiastic, positive, and team-oriented.

Responsibilities

• Perform high-volume data entry with accuracy and attention to detail.
• Answer and manage incoming phone calls in a professional manner.
• Proactively reach out to vendors, suppliers, and internal teams (project managers, estimators, ownership).
• Support day-to-day office operations and administrative tasks.
• Assist with scheduling, documentation, and project coordination.
• Maintain organized records and ensure timely communication across teams.

Skills

Data entry

Phone handling

Teamwork

Organization

Job description

Opti Staffing Group in Portland, OR is hiring an Administrative Assistant. The role focuses on accurate data entry, professional phone support, and proactive coordination across project teams. This full-time position offers a Monday–Friday schedule and a collaborative office environment.

Ideal candidates will be detail-oriented, capable of multitasking in a fast-paced setting, and comfortable interacting with vendors and internal stakeholders to keep projects on track.