Administrative Assistant Support Intermediate

Spectraforce Technologies, Inc.; Portland (OR); Hybrid; USD 30,000 - 41,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an Administrative Assistant Support Intermediate for a 6-month hybrid role in Portland, OR.

You will support construction engineers, designers, and project managers with essential administrative tasks to keep projects organized and on track. Ideal candidates have at least 5 years of administrative experience, strong communication skills, and proficiency with Microsoft Office and collaboration tools.

Qualifications

• High school diploma or GED is required.
• At least 5 years of administrative assistant experience is required.
• Strong verbal and written communication.
• Proficiency with Microsoft Office and MS Teams.
• Ability to lift up to 25 pounds.

Responsibilities

• Schedule, coordinate, and support meetings (virtual and in person)
• Take, format, and distribute meeting notes and materials
• Interface effectively with coworkers and project teams both remotely and onsite
• Plan and support large and small meetings, trainings, and team events
• Manage data, files, and digital workflows
• Coordinate food orders and logistical needs for meetings
• Help to maintain a high functioning and inclusive environment for staff
• Provide general administrative support and assist with ad hoc requests as needed

Skills

Communication

Multitasking

Organizational skills

Attention to detail

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office Suite

Outlook

Excel

MS Teams

SharePoint

PowerPoint

OneNote

Job description

Job Title: Administrative Assistant Support Intermediate

Duration: 06 months

Location: Portland, OR 97201

Worksite: Hybrid | Monday - Friday | 08:00 AM - 05:00 PM

Responsibilities

As an Administrative Assistant, Intermediate, you'll join a collaborative team in Portland, Oregon, supporting construction engineers, designers, and project managers as they deliver complex, large scale facility projects. You will provide essential administrative and logistical support that helps teams stay organized, connected, and focused on meeting client objectives.

This role is well suited for a proactive, service oriented professional who thrives in a fast paced environment and enjoys supporting multiple stakeholders.

What You'll Do

• Schedule, coordinate, and support meetings (virtual and in person)
• Take, format, and distribute meeting notes and materials
• Interface effectively with coworkers and project teams both remotely and onsite
• Plan and support large and small meetings, trainings, and team events
• Manage data, files, and digital workflows
• Coordinate food orders and logistical needs for meetings
• Help to maintain a high functioning and inclusive environment for staff
• Provide general administrative support and assist with ad hoc requests as needed

Qualifications

What You'll Need

• High school diploma or GED
• 5 years of administrative assistant or relevant experience
• Initiative and attention to detail
• Ability to manage multiple priorities in a fast paced, dynamic environment
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and MS Teams
• Strong digital organization skills for managing emails, tasks, and workflows
• Comfort taking direction from multiple stakeholders and working collaboratively
• Ability to lift up to 25 pounds as needed

Ideally, You'll Also Have

• Experience working in a large or global enterprise environment
• Familiarity with SharePoint, OneNote, and PowerPoint
• 1+ year of experience supporting engineering or construction teams
• A strong customer service mindset and a passion for helping others

Comments/Special Instructions

This is a hybrid role with a minimum of 2 days/week in the Portland, OR, office, more as needed to support business needs. We are not currently able to support visas.