Administrative Assistant

Opti Staffing Group; Portland (OR); On-site; USD 28,000 - 30,000; Full time

Job summary

Opti Staffing Group in Portland, OR is hiring an Administrative Assistant. The role focuses on accurate data entry, professional phone support, and proactive coordination across project teams. This full-time position offers a Monday–Friday schedule and a collaborative office environment.

Ideal candidates will be detail-oriented, capable of multitasking in a fast-paced setting, and comfortable interacting with vendors and internal stakeholders to keep projects on track.

Qualifications

• High-volume data entry with high accuracy.
• Comfortable on the phone and able to make outbound calls (not sales).
• Enthusiastic, positive, and team-oriented.

Responsibilities

• Perform high-volume data entry with accuracy and attention to detail.
• Answer and manage incoming phone calls in a professional manner.
• Proactively reach out to vendors, suppliers, and internal teams (project managers, estimators, ownership).
• Support day-to-day office operations and administrative tasks.
• Assist with scheduling, documentation, and project coordination.
• Maintain organized records and ensure timely communication across teams.

Skills

Data entry

Phone handling

Teamwork

Organization

Job description

OPTI STAFFING GROUP IS HIRING! Position: Administrative Assistant City: Portland, OR Pay: $20–$22/hour DOE Schedule: Monday – Friday (Full-Time)

WHO THEY ARE:

Our client is a well-established fire protection company that has been serving Oregon and Southwest Washington since the late 1970s. They specialize in fire sprinkler systems including design, installation, inspections, and ongoing service for commercial and industrial projects. They take pride in their workmanship, long-standing client relationships, and ability to support projects from concept through completion.

WHAT YOU’LL DO:

• Perform high-volume data entry with accuracy and attention to detail
• Answer and manage incoming phone calls in a professional and friendly manner
• Proactively reach out to vendors, suppliers, and internal teams (project managers, estimators, ownership)
• Support day-to-day office operations and administrative tasks
• Assist with scheduling, documentation, and project coordination
• Maintain organized records and ensure timely communication across teams

WHAT’S IN IT FOR YOU:

• Full-time, stable Monday–Friday schedule
• Competitive hourly pay ($20–$22 DOE)
• Opportunity to work with a respected, long-standing company in the construction/fire protection industry
• Team-oriented environment with growth potential

WHAT YOU NEED TO HAVE:

• Strong data entry experience with high level of accuracy
• Comfortable on the phone – not afraid to make outbound calls (not sales)
• Enthusiastic, positive, and team-oriented personality
• Ability to multitask and stay organized in a fast-paced environment
• Strong communication skills across multiple departments

PREFERRED (NOT REQUIRED):

• Background in construction, industrial, or similar industries
• Experience supporting project managers or estimators