Temporary Administrative Assistant- PORTLAND

ProSearch; Portland (ME); On-site; USD 20,664 - 34,440; Full time

Benefits offered by this job

Competitive Pay

Weekly Direct Deposit

Paid Time Off (PTO)

Life Insurance

401(k) Retirement Plan

Job summary

A staffing agency in Portland, ME is looking for a Temporary Administrative Assistant to support a busy office environment. This role requires strong organizational and communication skills, as well as proficiency in Microsoft Office Suite. Responsibilities include managing calendars, answering calls, and preparing reports. Ideal candidates have previous administrative experience and a professional demeanor. The position offers competitive pay, paid time off, and a 401(k) retirement plan.

Qualifications

• Experience in an administrative support or office assistant role is preferred.
• Proficiency in Microsoft Office Suite is essential.
• Must be organized with excellent attention to detail.

Responsibilities

• Answer and direct phone calls and emails in a professional manner.
• Schedule meetings and manage calendars.
• Prepare and format reports and documents.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Associate’s or bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Temporary Administrative Assistant - Portland

Are you an organized and reliable administrative professional looking for your next opportunity in the Portland area?

ProSearch is hiring an experienced and detail-oriented Administrative Assistant for a confidential client in the Portland, Maine area. This opportunity is ideal for someone who enjoys supporting a busy office environment and is looking to contribute immediately.

Responsibilities

• Answer and direct phone calls and emails in a professional manner
• Schedule meetings, manage calendars, and coordinate appointments
• Prepare and format reports, documents, and presentations
• Maintain organized filing systems (digital and physical)
• Assist with data entry, record keeping, and document management
• Monitor and order office supplies as needed
• Support cross-functional teams with general administrative tasks
• Maintain confidentiality and handle sensitive information appropriately

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Previous experience in an administrative support or office assistant role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong communication and interpersonal skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize efficiently
• Professional demeanor and a team-oriented mindset

Why Work Through ProSearch?

As a ProSearch temporary employee, you’ll receive:

• Competitive Pay
• Weekly Direct Deposit
• Paid Time Off (PTO)
• Life Insurance
• 401(k) Retirement Plan

Take the next step in your career. Gain valuable experience, grow your skills, and make an impact with a respected company in the heart of Portland, ME.