Administrative Assistant, Counseling Department

Northampton Community College; Bethlehem Township (PA); On-site; USD 21,000 - 26,000; Part time

Job summary

Northampton Community College is seeking an Administrative Assistant for the Counseling Department. This part-time role covers 28 hours per week (M, Th, F 12/12:30pm-5pm & T, W 12pm-6pm) to support daily office operations on campus.

The ideal candidate will handle document production, phone screening, visitor greeting, file management, appointment scheduling and travel arrangements with strong confidentiality and professional communication.

Qualifications

• Education: high school diploma; associate degree preferred.
• Proficient in MS Word, Excel and Access.
• Excellent interpersonal and written/verbal communication skills.
• Ability to prioritize, multi-task and maintain confidentiality.

Responsibilities

• Produce documents from various sources and proofread materials.
• Answer phones and screen calls; greet visitors.
• Maintain files and records; schedule appointments.
• Arrange travel; organize mail and office supplies.
• Operate general office equipment as required.

Skills

Interpersonal skills

Confidentiality

Multitasking

Oral and written communication

Education

High school diploma

Associate degree preferred

Tools

MS Word

MS Excel

MS Access

Job description

The staff and faculty of Northampton Community College share a single goal: to help students transform their lives through education. It's a goal that reaps rewards thousands of times over the course of a career. Employees at Northampton receive competitive compensation and an array of benefits while working on campuses located in a region with a very high quality of life.

We invite you to consider applying for one of our currently available positions. For more information on the College, please visit www.northampton.edu.

For more information on life in the Lehigh Valley, please visit https://www.northampton.edu/human-resources/life-in-the-area.htm.

NCC is strongly committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to identify their strengths or experiences in this area.

Administrative Assistant, Counseling Department

ADMINISTRATIVE ASSISTANT (COUNSELING DEPARTMENT) - Part-Time

28 hours per week (M, Th, F 12/12:30pm-5pm & T, W 12pm-6pm)

Responsibilities

• produce documents from written, oral or electronically produced/transferred materials; proofread typed materials for accuracy;
• answer phones and screen calls as required and directed;
• place routine calls and dispense routine information; greet visitors;
• maintain files and records;
• schedule appointments;
• make travel arrangements;
• open, organize, and distribute mail; inventory and order office supplies;
• operate general office equipment, such as copier and fax machine as required.

Organizational Relationships

Responsible to the immediate supervisor(s) for performance of assigned responsibilities.

Performance Standards

Performance in this position is considered satisfactory when: (1) responsibilities of the position have been carried out at a level that ensures efficient and effective support to all people she/he supports.

Qualifications

(1) Education: (a) High school diploma, associate degree preferred; (b) any combination of training or experience which would facilitate the performance of the above responsibilities. (2) Skills, Knowledge, and Abilities: (a) proficient in College standard software including knowledge of MSWord/Excel/Access software, accurate keyboarding; (b) excellent interpersonal skills with a high degree of confidentiality required; c) ability to prioritize, multi-task and organize work; (d) good oral and written communication skills; (e) ability to understand and follow oral or written instructions; (f) accurate keyboarding skills necessary. (3) Experience: Minimum of three years' experience with demonstrated competency to perform the duties involved, preferably in a public oriented position.