Administrative Assistant, Corporate Communications

Apple Inc.; Cupertino (CA); On-site; USD 90,459 - 135,699; Full time

Benefits offered by this job

Medical and dental coverage

Retirement benefits

Employee stock programs

Relocation assistance

Job summary

Apple Inc. is seeking an highly organized Administrative Assistant to support three Senior Directors within Corporate Communications in Cupertino, CA. The role requires multitasking across time zones, calendar management, travel scheduling, and executive support.

You will collaborate with hiring managers, manage IT and facilities needs, and assist with product launches and company events while maintaining discretion with confidential information.

Qualifications

• 7+ years of experience supporting executives and large teams.
• Bachelor's degree or equivalent experience required.
• Excellent verbal and written communication skills.

Responsibilities

• Provide advanced administrative support to multiple Senior Directors, with overall team support
• Calendar management, organizing meetings across multiple time zones - in person and virtually
• Book and maintain complex travel schedules, domestic and international, and process expense reports as needed
• Support day-to-day needs, including escorting people in and out of secured areas for meetings, providing lunches, printing documents, and other tasks to make the day run smoothly
• Partner with hiring managers on new hire setup, including ordering equipment, and securing workspace
• Serve as an IT contact for the team, tech savviness is a big plus to support the overall team with ad hoc and daily requests
• Support Facilities needs for the team, including conference room management, badge access, printer maintenance, office supplies ordering, etc.
• Partner with team Admins to support product launches and other Company events
• Maintain team subscriptions, Chorus pages and product inventory
• Provide catering support

Skills

Executive support

Calendar management

Travel coordination

Written and verbal communication

Attention to detail

Problem-solving

Interpersonal skills

Education

Bachelor's degree, AA or equivalent experience

Tools

Chorus

Job description

Administrative Assistant, Corporate Communications

Apple's communications team shapes and shares with the world the stories about our innovative products and services, and the values that drive everything we do. The team includes professionals with a range of backgrounds including public relations, journalism, social media, writing and buzz marketing. We’re looking for trailblazing, creative and collaborative professionals from a variety of fields. If that’s you, then your next home may be here. Come and do the best and most exciting work of your career at Apple!

Description

We are looking for a highly organized, motivated, and experienced Administrative Assistant to support three Senior Directors and their teams. The ideal candidate possesses exceptional communication skills and is a collaborative, positive, proactive team member who has the ability to multitask, prioritize, and take initiative in a dynamic environment.

Responsibilities

• Provide advanced administrative support to multiple Senior Directors, with overall team support
• Calendar management, organizing meetings across multiple time zones - in person and virtually
• Book and maintain complex travel schedules, domestic and international, and process expense reports as needed
• Support day-to-day needs, including escorting people in and out of secured areas for meetings, providing lunches, printing documents, and other tasks to make the day run smoothly
• Partner with hiring managers on new hire setup, including ordering equipment, and securing workspace
• Serve as an IT contact for the team, tech savviness is a big plus to support the overall team with ad hoc and daily requests
• Support Facilities needs for the team, including conference room management, badge access, printer maintenance, office supplies ordering, etc.
• Partner with team Admins to support product launches and other Company events
• Maintain team subscriptions, Chorus pages and product inventory
• Provide catering support

Minimum Qualifications

• 7+ years of experience supporting executives and large teams

Preferred Qualifications

• Superior verbal and written communication skills
• Excellent organization skills, with an acute attention to detail
• Able to juggle multiple tasks in a fast-paced and time-sensitive environment
• Proven problem-solving abilities, while being able to anticipate change and act efficiently
• Confident, able to communicate effectively with senior team members and their assistants across Apple
• High level of integrity, able to handle confidential and sensitive information with discretion
• Calm, friendly, and professional demeanor at all times; a positive and approachable personality, though diplomatic when saying no
• Able to graciously accept last-minute requests and jump into projects (even outside your immediate team) as needed
• Bachelor's degree, AA or equivalent experience

Compensation and Benefits

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $43.49 and $65.24/hr, and your base pay will depend on your skills, qualifications, experience, and location.

Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.

Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant