Administrative Assistant, AIML

Apple Inc.; Cupertino (CA); On-site; USD 50,971 - 89,544; Full time

Benefits offered by this job

Comprehensive medical and dental

retirement benefits

Discounted products and free services

Tuition reimbursement

Relocation assistance (possible)

Bonuses or commissions (possible)

Job summary

Apple's AIML Admin Team seeks an Administrative Assistant to support leaders and teams, enabling efficient operations in a fast-paced environment. You will handle calendars, procurement, facilities, travel, and events, while maintaining discretion on confidential matters.

A proactive and collaborative attitude is essential. Ideal candidates demonstrate organization, initiative, and strong communication, with experience supporting senior leaders in a high-tech setting.

Qualifications

• 3+ years of administrative assistant experience supporting senior leaders.
• Complex calendar management experience.
• Strong interpersonal and professional communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for multiple executives.
• Support hardware procurement lifecycle (ordering/shipping/receiving/tracking).
• Facilities coordination and management.
• Book domestic and international travel.
• Plan and execute events of varying sizes.
• Provide onsite office support and secure handling of guests/vendors.

Skills

Calendar management

Interpersonal skills

Written and verbal communication

Organization

Discretion and integrity

Tools

Calendar

Numbers

Keynote

Job description

Apple's Artificial Intelligence & Machine Learning (AIML) Admin Team is looking for an Administrative Assistant to support our leaders and teams. You will be part of a centralized administrative environment working to meet the growing demands of the business. The ideal candidate will take a proactive approach to administrative duties with the ability to work both independently and collaboratively on a wide range of confidential and time-sensitive assignments. We seek a passionate and ambitious teammate who's well-organized, able to effectively multi-task and prioritize in an ever-changing environment, and take initiative. In this position you'll provide administrative support to leaders in engineering, as well as contributing support to the team's hardware procurement operations and other key areas of the business. Most importantly, you will be an integral part of the continued success and growth of the organization.

Description

Daily activities will include calendar management (utilizing your keen problem-solving abilities as challenges arise), hardware procurement (ensuring our local teams have the devices they need to perform their job functions), facilities management (assisting with keeping our spaces functioning like a well oiled machine), booking domestic & international travel, arranging for team off-sites and events, and working closely with other admins and teams to coordinate meetings or collaborate on fun team events or initiatives. Working with the broader team, you will ideally bring a fun and creative approach to team support, and be a champion for team morale. The candidate who will thrive in this role is an ambitious and highly organized individual who enjoys solving problems in creative ways and shines in a fast-paced and ever-changing environment.

Responsibilities:

• Complex calendar management for multiple executives
• Assisting with the full life-cycle of internal hardware procurement (ordering/shipping/receiving/tracking)
• Facilities coordination/management
• Booking domestic and international travel
• Planning, managing, and executing both small and large-scale events
• Onsite office support such as stocking supplies/snacks & escorting vendors or guests in lockdown areas as needed
• Working autonomously on assignments and handling sensitive and confidential information with integrity and discretion

Preferred Qualifications

• Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions
• Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind
• Excellent organization skills
• Ability to handle multiple tasks with an acute attention to detail in a fast paced and time sensitive environment
• Proficiency in Apple products and programs such as Calendar, Numbers and Keynote
• Possess a "can-do" attitude for all situations; no task too big or too small to handle
• Extraordinary work ethic while balancing the needs of the individuals and the business

Minimum Qualifications

• Minimum of 3+ years of Administrative Assistant experience supporting a Director (high tech industry a plus)
• Complex calendar management experience
• Strong interpersonal skills and ability to build relationships cross-functionally
• Excellent written and verbal communication skills and a strong sense of professionalism

Pay & Benefits

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $37.42 and $65.24/hr, and your base pay will depend on your skills, qualifications, experience, and location.

Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including:

• Comprehensive medical and dental coverage
• retirement benefits
• a range of discounted products and free services
• for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition

Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.

Learn more about Apple Benefits

Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.