Group Admin, Apple Ads

Apple Inc.; Austin, Northern (TX, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Apple Inc. is seeking a smart, motivated group administrative assistant to support our Apple Ads team of 300+.

You will help with onboarding new hires, arrange equipment, secure desk space, coordinate travel, meetings, and events, and liaise with managers to keep the workflow smooth. This role requires a highly organized person who can multi-task in a fast-paced environment, communicate clearly with executives and teammates, and stay discreet with confidential information.

Qualifications

• 4–6 years experience supporting a large team in an administrative capacity.
• Ability to coordinate onboarding, meetings, events, and travel.
• Proficient with Apple productivity apps.

Responsibilities

• Provide onboarding support for new hires and equipment deployment.
• Coordinate meetings, travel, events, and offsite planning.
• Manage conference rooms, access requests, and office logistics.

Skills

Executive communication

Team coordination

Apple productivity apps

Tools

Mail & Calendar

Pages/Numbers/Keynote

Job description

Apple is a place where extraordinary people gravitate in order to do their best work. We work every day to create products that enrich people’s lives. Our Apple Ads group makes it possible for people around the world to easily access informative and imaginative content on their devices while helping publishers and developers promote and monetize their work. If you’re excited by the idea of making a real impact, and joining a team where we pride ourselves on being one of the most diverse and inclusive companies in the world, a career with Apple might be your dream job!We’re looking for a smart, motivated, and experienced group administrative assistant to support our growing Apple Ads team. The ideal candidate is a natural facilitator and problem solver; someone who leads with service and ensures that the workplace environment represents and protects our culture. They will be professional, resourceful, efficient, flexible, and will thrive in a fast-paced environment. The successful candidate will be a collaborative team member who takes initiative and operates with a friendly work style. Must be exceptionally well-organized and able to effectively multitask and prioritize work.

Description

In this role, you will provide administrative support for a large team of 300+. Responsibilities include: Assisting with onboarding to ensure a smooth start for new hires. Includes ordering and deploying equipment, securing desk space, and communicating with managers. Meeting, event, and offsite planning. Includes scheduling, managing agendas, and coordinating logistics such as meeting location, video conference dial in information, and catering. Travel arrangements and expense reports. Supports all facilities activities for the team including office moves and floor assessments. Communicates site-related information to local teams. Ordering and maintaining supplies. Conference room management. Managing secure access requests. Coordination of monthly onsite events and team activities. You’ll also work closely with our global administrative support team sharing best practices and recommending changes to ongoing processes in order to improve organizational efficiency.

Minimum Qualifications

• Minimum of 4-6 years experience supporting a large team in an administrative capacity.
• Able to communicate effectively with senior executives, other admin support team members, and employees across the team and across geographies.
• Proficient in Apple products and programs such as Mail, Calendar, Pages, Numbers and Keynote.

Preferred Qualifications

• Responsive and able to handle multiple task concurrently while working in a fast-paced environment.
• Organized but flexible with the ability to anticipate change and react efficiently and quickly.
• Resourceful and innovative in ambiguous situations.
• Excellent written and verbal skills with a strong sense of professionalism.
• High level of integrity; ability to handle confidential and sensitive information with discretion.
• Experience organizing events is preferred.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant

At Apple, we believe accessibility is a fundamental human right. You’ll find that idea reflected in everything here — in our culture, our benefits and our digital tools. By welcoming as many perspectives as possible, we help you build a career where you feel like you belong.

• Learn about accessibility in Apple’s workplace
• Learn about reasonable accommodations for job applicants

Apple accepts applications to this posting on an ongoing basis.