Administrative Assistant - Construction

Etc Companies Llc; Ramsey, Northern (NJ, KY); Hybrid; USD 40.000 - 55.000; Vollzeit

Zusammenfassung

ETC Companies, LLC is hiring a Full-Time, In-Office Administrator for the Compliance Team in Ramsey, NJ. The role focuses on verifying certified payrolls, maintaining subcontractor databases and COIs, and managing regulatory submissions calendar.

Qualified candidates will have 1–3 years in construction, strong communication, organization, and attention to detail, with the ability to work independently or in teams and deliver high-quality customer service in a fast-paced environment.

Qualifikationen

• 1-3 years experience in a construction company preferred.
• Experience with certified payroll and/or insurance policy review preferred.
• Excellent verbal and written communication skills.
• Computer proficiency; Timberline & Elation a plus.
• Highly organized with strict attention to detail.
• Good judgement and ability to make timely, sound decisions.
• Ability to work independently and in teams; fast-paced environment.
• Strong work ethic and self-starter; deadline-driven.

Aufgaben

• Data verification on certified payroll reports submitted by subcontractors.
• Maintaining subcontractor contact database.
• Maintaining subcontractor certifications.
• Maintaining department calendar of regulatory submissions.
• Data entry, filing, printing and copying as needed.
• Monitor Davis-Bacon prevailing wage compliance.
• Enter subcontractor COIs into accounting system.
• Follow up with subcontractors to obtain COIs before start of work.
• Assist with renewing and maintaining business licenses and registrations.
• Communicate with subcontractors, architects, owners, and local departments as required.

Kenntnisse

Excellent communication

Organized

Attention to detail

Customer service

Deadline-driven

Self-motivated

Team collaboration

Independent worker

Tools

Timberline

Elation

Jobbeschreibung

General Contractor has an immediate opening for a Full-Time, In-Office Administrator to join the Compliance Team in its Ramsey, NJ office.

Desired Experience:

• Data verification on certified payroll reports submitted by subcontractors
• Maintaining subcontractor contact database
• Maintaining subcontractor certifications
• Maintaining department calendar of regulatory submissions
• Data entry, filing, printing and copying, as needed
• Monitoring company and subcontractor compliance with Davis-Bacon prevailing wage requirements
• Entry of subcontractor Certificates of Insurance into company’s Accounting System
• Continuous follow up with subcontractors to ensure COIs are received prior to the start of work
• Assisting with renewing and maintaining all business licenses and required registrations
• Communicating with subcontractors, architects, owners, local building departments, site superintendents and others, as required

Skills/Qualifications:

• 1-3 years experience working in a construction company HIGHLY preferred
• Experience with certified payroll and/or insurance policy review preferred
• Excellent verbal and written communication skills
• Computer proficiency, experience with Timberline & Elation a plus
• Highly organized with strict attention to detail
• Good judgement with the ability to make timely and sound decisions
• Ability to work independently and as a member of various teams and committees
• Ability to process requests quickly and efficiently
• Ability to provide excellent customer service
• Ability to work efficiently and accurately in a fast-paced environment
• Strong work ethic, self-motivated and self-starter
• Deadline-driven

ETC Companies, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.