Construction Administrative Assistant

Entertimeonline; Burbank (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401k matching

Paid time off

Vision insurance

Life insurance

Sick leave

Job summary

Four Tribes Development Holdings, LLC in the Burbank area is seeking a Construction Administrative Assistant to support project managers with a range of administrative tasks. The ideal candidate has at least one year of administrative experience, strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and the ability to coordinate with subcontractors and internal staff.

A federal background check is required.

Qualifications

• One year of administrative experience or more.
• Strong written and verbal communication skills.
• Ability to multi-task and stay organized.

Responsibilities

• Coordinate with subcontractors and company personnel to satisfy admin requirements.
• Maintain and organize project files on the CRM and databases.
• Assist with subcontract agreements, purchase orders, and changes.
• Provide general admin support to project superintendent, safety and QC.

Skills

Microsoft Office

Adobe Acrobat

Communication

Organization

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

• Location 123 Anywhere St,Burbank, CA, 91502,United States

Four Tribes Development Holdings, LLC is in search of a Construction Administrative Assistant in the Burbank area. This position will serve as administrative support to project managers as needed.

Responsibilities:

• Work closely with subcontractors and company personnel to ensure that the administrative requirements of each job are satisfied.
• Professionally communicate with stakeholders, customers, and subcontractors, in connection with all project business .
• Sets up, maintains, and organizes project files on the corporate CRM and customer database.
• Assist project manager with developing, assembling and executing subcontract agreements, purchase orders and changes.
• Provide general admin support to project superintendent, safety and QC.
• Collect and audit subcontractor-certified payroll reports.
• Receive, track, and process monthly invoices from subcontractors and vendors.
• Collect data for required reports from the request of the project manager or field staff.
• Coordinate employee processing through Federal Security processes for entry onto Federal sites.
• Assist in facilitating Federal security processes to obtain on-site access and badging.
• Administrative tasks utilizing Microsoft Word, Excel, PowerPoint, and Outlook
• Other administrative duties as assigned.

The ideal candidate should have a general understanding of construction industry terms and be familiar with a variety of field concepts, practices, and procedures. Must possess excellent written and verbal communication, must be detail-oriented, have the ability to multi-task, have a strong customer service background, must possess organizational and interpersonal skills, and must be willing to pitch in wherever needed. Must be able to pass Federal background check.

This position is for candidates with a minimum of one year of administrative experience.

FTDH is an equal-opportunity employer.

• Outstanding benefits package includes employer-paid medical insurance for the employee with vision and dental insurance options, employer-paid life insurance coverage with several voluntary benefit options, and 401k plans with up to a 4% match.
• FTE observes all Federal Holidays; 2026 will include 12 paid holidays.
• Employees accrue up to 56 hours of sick pay annually, beginning on the first day of employment.
• In addition, FTDH has an unlimited vacation policy.

Job Type: Full-time

• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift, in office

Experience:

• Candidate must have full knowledge of Microsoft Office
• Candidate must have knowledge of Adobe Acrobat
• Knowledge of Federal Certified Payroll procedures is a plus