Construction Administrative Assistant

MOHR Talent; Rahway (NJ); On-site; USD 24,796 - 27,552; Full time

Job summary

MOHR Talent is seeking a Construction Administrative Assistant in Rahway, NJ to support daily office and project coordination activities. The role involves providing administrative support to project managers, maintaining organized project files, and assisting with scheduling and compliance paperwork.

This full-time, 6-month contract position offers a pay range of $18–$20/hour and is ideal for someone looking to gain experience in the construction industry. Candidates must possess strong organizational skills and be proficient in Microsoft Office Suite.

Qualifications

• 2+ years of administrative or office support experience preferred.
• Strong organizational and multitasking skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Provide administrative support to project managers and operations teams.
• Maintain organized project files and documentation.
• Process invoices, purchase orders, and vendor paperwork.

Skills

Organizational skills

Multitasking skills

Communication skills

Proficient in Microsoft Office Suite

Job description

Construction Administrative Assistant

Rahway, NJ | (6-Month Contract) | Pay Range: $18–$20/hour

Why Join This Opportunity?

This is a great opportunity to gain hands‑on experience within a fast‑paced construction environment supporting active projects and field operations. Employees gain exposure to scheduling coordination, project documentation, vendor communication, and daily operational support while working alongside experienced project and operations teams.

This role is ideal for someone looking to continue building experience within construction administration or office support.

Position Overview

We are seeking a detail-oriented Construction Administrative Assistant to support daily office and project coordination activities for a busy construction operation. This role will assist project managers, field personnel, vendors, and office staff with administrative support, documentation management, scheduling coordination, and operational tracking.

Responsibilities

• Provide administrative support to project managers and operations teams
• Maintain organized project files, spreadsheets, and documentation
• Assist with scheduling meetings, inspections, and appointments
• Process invoices, purchase orders, and vendor paperwork
• Enter and update project information into internal tracking systems
• Coordinate communication between office staff, vendors, subcontractors, and field teams
• Answer incoming calls and respond to emails professionally
• Assist with filing, scanning, data entry, and office coordination
• Support compliance paperwork and project-related documentation
• Perform additional administrative tasks as assigned

Qualifications

• 2+ year of administrative or office support experience preferred
• Construction industry exposure is a plus but not required
• Strong organizational and multitasking skills
• Proficient in Microsoft Office Suite, especially Excel and Outlook
• Strong communication and follow‑up skills
• Ability to work in a fast‑paced environment

Compensation & Details

• Pay range: $18–$20/hour depending on experience
• Full-time 6-month contract assignment
• Potential for extension based on project needs and performance

MOHR Talent is an equal‑opportunity employer and complies with all applicable federal, state, and local nondiscrimination laws. We provide equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, genetic information, military/veteran status, or any other protected status. If you believe you have been discriminated against or have concerns about our compliance, please contact our Human Resources department at [e-mail]