Administrative Assistant — Calendar, Travel & Docs Pro

Beacon Hill; Plainview (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

Beacon Hill is seeking an experienced Administrative Assistant to support management with a range of clerical and administrative tasks in a fast-paced office environment. The role requires strong organization, detail orientation and the ability to manage multiple priorities while maintaining professionalism.

Responsibilities include calendar management, handling calls and emails, preparing business documents, taking meeting notes, coordinating travel, and maintaining accurate records.

Qualifications

• 4-6 years of administrative support experience.
• Strong planning, organization, and time management skills.
• Ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Strong interpersonal and coordination abilities.
• Proficiency with Microsoft Office and other business software.
• Knowledge of clerical and administrative procedures and systems.
• Results-oriented mindset with strong problem-solving skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage calendars and schedule appointments.
• Answer and direct telephone calls and emails.
• Prepare correspondence, reports, and other business documents.
• Take meeting notes and maintain accurate records.
• Assist managers with administrative and operational support.
• Coordinate meetings, travel arrangements, and office activities.
• Maintain files, records, and office documentation; gather, track, and monitor information for business needs.
• Communicate effectively with internal and external stakeholders.
• Handle confidential information with discretion.

Skills

Time management

Multitasking

Communication skills

Organizational skills

Interpersonal skills

Independent work

Problem solving

Microsoft Office

Tools

Microsoft Office

Job description

Beacon Hill is seeking an experienced Administrative Assistant to support management with a range of clerical and administrative tasks in a fast-paced office environment. The role requires strong organization, detail orientation and the ability to manage multiple priorities while maintaining professionalism.

Responsibilities include calendar management, handling calls and emails, preparing business documents, taking meeting notes, coordinating travel, and maintaining accurate records.