Administrative Assistant

Beacon Hill Staffing Group, LLC; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Extensive training

Career growth opportunities

On-site position

Job summary

Beacon Hill Staffing Group, LLC is seeking an Administrative Assistant to support attorneys and practice teams in a fast-paced, client-focused environment in downtown Houston. This onsite role handles calendars, travel coordination, and expense processing, while contributing to various administrative projects.

The position offers extensive training and career growth opportunities within a collaborative team culture.

Qualifications

• 3+ years of administrative, executive support, or practice assistant experience preferred.
• Experience supporting professionals in a corporate or professional services environment.
• Strong calendar management and scheduling experience.
• Experience coordinating travel and handling expense reporting.
• Proficiency with Microsoft Office Suite, including Outlook and Excel.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Professional written and verbal communication skills.
• Strong customer service mindset and team-oriented approach.
• Comfortable learning new technologies, business systems, and AI-enabled tools.

Responsibilities

• Provide administrative support to attorneys and practice groups
• Manage complex calendars, scheduling requests, and meeting coordination
• Coordinate domestic and international travel arrangements
• Prepare, review, and submit expense reports and reimbursements
• Support attorneys with administrative workflows and daily operational needs
• Communicate with internal departments and stakeholders to facilitate requests
• Assist with meeting planning, conference coordination, and event logistics
• Utilize Microsoft Office and firm technology platforms to complete assignments
• Track, prioritize, and manage multiple assignments simultaneously
• Partner with fellow Practice Assistants and administrative staff to ensure high-quality support

Skills

Calendar management

Executive support

Travel coordination

Expense reporting

Microsoft Office Suite

Professional communication

Customer service mindset

Prioritization under pressure

Education

High school diploma or equivalent

3+ years administrative experience

Tools

Microsoft Outlook

Excel

Expense platforms (Concur)

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a leading global professional services organization located in downtown Houston, is seeking an Administrative Assistant to support attorneys and practice teams in a fast-paced, client-focused environment. This individual will manage calendars, coordinate travel, process expenses, and assist with a wide variety of administrative projects while serving as a key resource to legal professionals. The ideal candidate thrives in a high-volume setting, can effectively prioritize competing requests, and takes pride in delivering exceptional service and support. This organization offers extensive training, career growth opportunities, and a highly collaborative team culture. This is a fully onsite position working standard business hours, 40 hours per week, in a direct hire capacity.

Job Responsibilities

• Provide administrative support to attorneys and practice groups
• Manage complex calendars, scheduling requests, and meeting coordination
• Coordinate domestic and international travel arrangements
• Prepare, review, and submit expense reports and reimbursements
• Support attorneys with administrative workflows and daily operational needs
• Communicate with internal departments and stakeholders to facilitate requests
• Assist with meeting planning, conference coordination, and event logistics
• Utilize Microsoft Office and firm technology platforms to complete assignments
• Track, prioritize, and manage multiple assignments simultaneously
• Partner with fellow Practice Assistants and administrative staff to ensure high-quality support

Qualifications

• 3+ years of administrative, executive support, or practice assistant experience preferred
• Experience supporting professionals in a corporate or professional services environment
• Strong calendar management and scheduling experience
• Experience coordinating travel and handling expense reporting
• Proficiency with Microsoft Office Suite, including Outlook and Excel
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize competing deadlines in a fast-paced environment
• Professional written and verbal communication skills
• Strong customer service mindset and team-oriented approach
• Comfortable learning new technologies, business systems, and AI-enabled tools

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Medical
• Dental
• Vision
• Federal and state leave programs

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)