Legal Executive Assistant: Calendar, Drafting & Billing

Beacon Hill; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Beacon Hill is seeking an experienced administrative professional to support senior attorneys in a fast-paced law firm environment. You will manage calendars, draft and format legal documents, and coordinate travel and meetings across multiple time zones.

The role requires a BA/BS and advanced proficiency with Microsoft Office, with a strong emphasis on confidentiality, organization, and proactive problem-solving.

Qualifications

• BA/BS required.
• Previous law firm or professional services experience supporting senior-level professionals preferred.
• Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint).
• Exceptional organizational, communication, and multitasking skills.
• Strong attention to detail and ability to manage confidential information.
• Professional, polished demeanor with excellent interpersonal skills.
• Proactive, solutions-oriented approach with strong judgment and follow-through.

Responsibilities

• Manage complex calendars, meetings, travel arrangements, and attorney communications across time zones.
• Draft, edit, proofread, format correspondence, presentations, and legal documents.
• Coordinate internal and external meetings, including logistics and scheduling across multiple time zones.
• Handle client interactions with professionalism, discretion, and a strong service mindset.
• Manage expense reports, attorney time entries, billing processes, and pro forma reviews.
• Maintain organized electronic files and records using firm systems.
• Track projects and generate reports utilizing Excel and other technology tools.
• Collaborate effectively with attorneys, staff, and business services teams.

Skills

Calendar management

Travel coordination

Drafting & editing

Microsoft Office

Organizational skills

Communication skills

Discretion & confidentiality

Time management

Client interactions

Education

BA/BS degree

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Beacon Hill is seeking an experienced administrative professional to support senior attorneys in a fast-paced law firm environment. You will manage calendars, draft and format legal documents, and coordinate travel and meetings across multiple time zones.

The role requires a BA/BS and advanced proficiency with Microsoft Office, with a strong emphasis on confidentiality, organization, and proactive problem-solving.