Administrative Assistant — Calendar & Office Operations

The Sports Facilities Advisory & Management; Hartselle (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Hartselle Parks & Recreation seeks an Administrative Assistant to support growth initiatives and daily operations in the Administration Department. Located in Hartselle, AL, the role reports to the General Manager and is a full-time, non-exempt position.

The Administrative Assistant will coordinate travel, manage calendars, screen calls, greet visitors, assist with meetings, and handle office tasks such as supplies, mail, and vendor coordination.

Qualifications

• 2 years experience in general office administration preferred.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite programs.

Responsibilities

• Support the leadership with booking travel, calendar management, and any other administrative support requested.
• Provide administrative support for the office by screening and handling telephone communications, greeting and directing visitors/clients, and handling administrative problems and inquiries as appropriate.
• Assist in planning and preparation of meetings, conferences, and events including room cleanliness, refreshments, and supplies.
• Assist with production and packaging of materials for venues, and support with venue reporting processes.
• Maintain and update various informational resources.
• Oversee day-to-day office operations including ordering supplies, maintaining cleanliness, shipping, mail, and coordinating with building management and vendors.
• Greet visitors in a welcoming professional manner and be the primary point of contact for office activity.
• Direct inquiries and visitors to proper departments; handle miscellaneous duties as assigned.

Skills

Office administration

Communication skills

Microsoft Office

Customer service

Organization

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Hartselle Parks & Recreation seeks an Administrative Assistant to support growth initiatives and daily operations in the Administration Department. Located in Hartselle, AL, the role reports to the General Manager and is a full-time, non-exempt position.

The Administrative Assistant will coordinate travel, manage calendars, screen calls, greet visitors, assist with meetings, and handle office tasks such as supplies, mail, and vendor coordination.