Administrative Specialist – Calendar, Travel & Reporting

4p-Consulting-Inc.; Wilsonville (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

4p-Consulting-Inc. is seeking an experienced Administrative Assistant III to support Alabama Power in Wilsonville, Alabama.

This role coordinates office activities, maintains records, supports timekeeping and expense processing, and prepares reports while supporting multiple departments in a fast-paced environment. The successful candidate will be highly organized, detail-oriented, and capable of handling confidential information with professionalism, delivering excellent customer service to

Qualifications

• High school diploma or equivalent required.
• Experience coordinating meetings, calendars, travel, and reports.
• Strong Microsoft Office proficiency.
• Excellent written and verbal communication.
• Strong organization and time-management skills.
• Ability to handle confidential information.
• Attention to detail and multitasking.
• Sound administrative and procedural decision-making.
• Customer-service and problem-solving skills.

Responsibilities

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, leave tracking, and related reports.
• Process expense reports and reimbursements.
• Manage filing systems, records retention, and document organization.
• Order and maintain office supplies and equipment.
• Coordinate business travel and related logistics.
• Schedule meetings, manage calendars, and prepare meeting materials.
• Gather, compile, and analyze data for reports and presentations.
• Review documentation for accuracy and completeness.
• Coordinate with vendors and service providers regarding office equipment and administrative services.
• Support employee programs, recognition activities, meetings, and departmental events.
• Assist with workforce administration and personnel documentation.
• Support organizational safety, compliance, and business initiatives.
• Provide backup administrative support across departments as needed.
• Deliver professional customer service to employees, vendors, and internal stakeholders.

Skills

Administrative Support

Time Management

Communication skills

Customer Service

Data Analysis

Meeting Coordination

Calendar Management

Travel Coordination

Education

High School Diploma or Equivalent

Associate degree or relevant certification (preferred)

Tools

Microsoft Office

Job description

4p-Consulting-Inc. is seeking an experienced Administrative Assistant III to support Alabama Power in Wilsonville, Alabama.

This role coordinates office activities, maintains records, supports timekeeping and expense processing, and prepares reports while supporting multiple departments in a fast-paced environment. The successful candidate will be highly organized, detail-oriented, and capable of handling confidential information with professionalism, delivering excellent customer service to