Administrative Assistant - Hartselle Parks & Recreation

The Sports Facilities Advisory & Management; Hartselle (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Hartselle Parks & Recreation seeks an Administrative Assistant to support growth initiatives and daily operations in the Administration Department. Located in Hartselle, AL, the role reports to the General Manager and is a full-time, non-exempt position.

The Administrative Assistant will coordinate travel, manage calendars, screen calls, greet visitors, assist with meetings, and handle office tasks such as supplies, mail, and vendor coordination.

Qualifications

• 2 years experience in general office administration preferred.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite programs.

Responsibilities

• Support the leadership with booking travel, calendar management, and any other administrative support requested.
• Provide administrative support for the office by screening and handling telephone communications, greeting and directing visitors/clients, and handling administrative problems and inquiries as appropriate.
• Assist in planning and preparation of meetings, conferences, and events including room cleanliness, refreshments, and supplies.
• Assist with production and packaging of materials for venues, and support with venue reporting processes.
• Maintain and update various informational resources.
• Oversee day-to-day office operations including ordering supplies, maintaining cleanliness, shipping, mail, and coordinating with building management and vendors.
• Greet visitors in a welcoming professional manner and be the primary point of contact for office activity.
• Direct inquiries and visitors to proper departments; handle miscellaneous duties as assigned.

Skills

Office administration

Communication skills

Microsoft Office

Customer service

Organization

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

ADMINISTRATIVE ASSISTANT - Hartselle Parks & Recreation

SPRA SFM, LLC

LOCATION: Hartselle, AL

DEPARTMENT: ADMINISTRATION

REPORTS TO: GENERAL MANAGER

STATUS: FULL-TIME (NON-EXEMPT)

ABOUT THE COMPANY:

Hartselle Parks & Recreation is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Hartselle, AL. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.

Hartselle Parks & Recreation is a managed facility by Sports Facilities Management, LLC, a Sports Facilities Companies company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

The Administrative Assistant will provide support to the growth initiatives of Hartselle Parks & Recreation. This position will be coordinating, facilitating, and/or performing a variety of administrative and support tasks. This position will also serve as an administrative point of contact for internal/external Team Members, guests, and clients.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Support the leadership with booking travel, calendar management, and any other administrative support requested
• Provide administrative support for the office by screening and handling telephone communications, greeting and directing visitors/clients, and handling administrative problems and inquires as appropriate
• Assist in the planning and preparation of meetings, conferences, and events including meeting room cleanliness, refreshments, and supplies
• Assisting with the production and packaging of materials for our venues, as well as, providing support with venue reporting processes
• Maintain and update various informational resources
• Responsible for the day-to-day operations of the office, including but not limited to ordering office and kitchen supplies, maintaining cleanliness of all office areas, preparing shipping packages, dispersing mail, ensuring maintenance issues are resolved, maintaining meeting rooms and their schedules, and coordinating with building management and vendors when necessary
• Greet visitors/clients to the office in a positive warm and welcoming professional manner
• Primary point of contact for all office activity and direction regarding office procedures and materials
• Responsible for managing office workflow and directing inquiries & visitors to the proper departments
• Performs miscellaneous job-related duties as assigned by management

MINIMUM QUALIFICATIONS:

• 2 years experience in general office administration preferred
• Highly professional, organized and detail oriented
• Must have excellent customer service skills
• Solutions oriented approach
• Excellent written and verbal communication skills
• Proficient with Microsoft Office Suite programs such as Outlook, Microsoft Word, Excel, and PowerPoint
• Ability to take ownership of special projects and tasks with little supervision

WORKING CONDITIONS AND PHYSICAL EFFORT:

• Working environment is fast paced
• Must be able to lift and/or move up to 25 pounds infrequently
• Limited exposure to physical risk
• Limited physical effort required
• Work is normally performed in a typical interior/office work environment