Administrative Assistant | Bookkeeping

Openkrill; United States; Remote; USD 25,000 - 44,000; Part time

Benefits offered by this job

$50 birthday bonus

$200 testimonial bonus

Job summary

Assist World is seeking an organized Administrative Assistant to support three businesses in architecture, interior design and construction. The role is initially part-time and remote, with potential to grow into a full-time position as workloads increase.

You will provide day-to-day administrative support, assist with invoicing and bookkeeping using QuickBooks, maintain records, track projects and coordinate across the three entities, delivering reliable day-to-day support to the business owner.

Qualifications

• Experience as an administrative assistant or operations support.
• Experience with basic bookkeeping, invoicing and financial administration.
• Familiarity with QuickBooks.
• Proficiency in Microsoft Office, especially Excel.
• Strong organisational and project coordination skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritise effectively.
• A proactive, dependable approach, with the ability to work independently.

Responsibilities

• Provide day-to-day administrative support across the three businesses, helping to keep operations organised and efficient.
• Assist with preparing and managing invoices, maintaining financial records and supporting basic bookkeeping tasks using QuickBooks.
• Maintain accurate records, prepare reports and update spreadsheets to support business operations.
• Monitor project progress, maintain project trackers and ensure relevant information is kept up to date.
• Update and maintain Excel spreadsheets, ensuring information is accurate, organised and accessible.
• Maintain organised digital records, files and documentation.
• Assist with a variety of administrative tasks as required, helping to reduce the owner's day-to-day workload.

Skills

Organisational skills

Project coordination

Multitasking

Communication

Independent work

Detail-oriented

Tools

QuickBooks

Excel

Microsoft Office

Job description

About the Role

We are seeking a highly organised, proactive and detail-oriented Administrative Assistant to support a growing group of businesses operating across the architecture, interior design and construction industries. Our client runs three businesses: an interior design company, a general contracting business, and a millwork workshop. With a growing workload across all three, they are looking for a reliable administrative professional to help manage day-to-day operations, streamline processes and keep everything running smoothly. This role will initially be part-time, with the potential to grow into a full-time position as the businesses continue to develop. The ideal candidate will be comfortable managing a variety of administrative responsibilities, maintaining accurate records and supporting project coordination across multiple businesses.

Key Responsibilities

• Administrative Support: Provide day-to-day administrative assistance across the three businesses, helping to keep operations organised and efficient.
• Invoicing and Bookkeeping: Assist with preparing and managing invoices, maintaining financial records and supporting basic bookkeeping tasks using QuickBooks.
• Reporting: Maintain accurate records, prepare reports and update spreadsheets to support business operations.
• Project Tracking: Monitor project progress, maintain project trackers and ensure relevant information is kept up to date.
• Spreadsheet Management: Update and maintain Excel spreadsheets, ensuring information is accurate, organised and accessible.
• Data Management: Maintain organised digital records, files and documentation.
• General Business Support: Assist with a variety of administrative tasks as required, helping to reduce the owner's day-to-day workload.

Requirements

• Previous experience in an administrative assistant, operations support or similar role.
• Experience with basic bookkeeping, invoicing and financial administration.
• Familiarity with QuickBooks.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organisational and project coordination skills.
• Excellent attention to detail and a high level of accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritise effectively.
• A proactive, dependable approach, with the ability to work independently and take ownership of responsibilities.

The Ideal Candidate

The ideal candidate is an organised and dependable professional who enjoys bringing structure to busy environments. They will be comfortable juggling administrative responsibilities across multiple businesses, keeping projects and records up to date, and providing the reliable day-to-day support that allows a business owner to focus on higher-priority work.

Experience supporting businesses in construction, architecture or interior design would be beneficial, but is not essential.

Why Join Assist World?

100% REMOTE

• $50 birthday bonus
• $200 testimonial bonus

NO TRACKER. NO PROBLEM