Remote Administrative & Project Coordinator

Openkrill; United States; Remote; USD 25,000 - 44,000; Part time

Benefits offered by this job

$50 birthday bonus

$200 testimonial bonus

Job summary

Assist World is seeking an organized Administrative Assistant to support three businesses in architecture, interior design and construction. The role is initially part-time and remote, with potential to grow into a full-time position as workloads increase.

You will provide day-to-day administrative support, assist with invoicing and bookkeeping using QuickBooks, maintain records, track projects and coordinate across the three entities, delivering reliable day-to-day support to the business owner.

Qualifications

• Experience as an administrative assistant or operations support.
• Experience with basic bookkeeping, invoicing and financial administration.
• Familiarity with QuickBooks.
• Proficiency in Microsoft Office, especially Excel.
• Strong organisational and project coordination skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritise effectively.
• A proactive, dependable approach, with the ability to work independently.

Responsibilities

• Provide day-to-day administrative support across the three businesses, helping to keep operations organised and efficient.
• Assist with preparing and managing invoices, maintaining financial records and supporting basic bookkeeping tasks using QuickBooks.
• Maintain accurate records, prepare reports and update spreadsheets to support business operations.
• Monitor project progress, maintain project trackers and ensure relevant information is kept up to date.
• Update and maintain Excel spreadsheets, ensuring information is accurate, organised and accessible.
• Maintain organised digital records, files and documentation.
• Assist with a variety of administrative tasks as required, helping to reduce the owner's day-to-day workload.

Skills

Organisational skills

Project coordination

Multitasking

Communication

Independent work

Detail-oriented

Tools

QuickBooks

Excel

Microsoft Office

Job description

Assist World is seeking an organized Administrative Assistant to support three businesses in architecture, interior design and construction. The role is initially part-time and remote, with potential to grow into a full-time position as workloads increase.

You will provide day-to-day administrative support, assist with invoicing and bookkeeping using QuickBooks, maintain records, track projects and coordinate across the three entities, delivering reliable day-to-day support to the business owner.