Administrative Assistant / Bookkeeper--Entry Level

Optimus Properties, LLC; California (MO); On-site; USD 30,000 - 33,000; Part time

Job summary

Optimus Property Management is seeking an Administrative Assistant / Bookkeeper to support office operations, accounting, and property management teams. This entry-level role combines front-office duties with bookkeeping using QuickBooks, ideal for someone looking to grow accounting skills in a fast-paced environment.

The position requires foundational QuickBooks experience, strong Excel skills, and attention to detail.

Qualifications

• Minimum 2 years of QuickBooks experience.
• Strong working knowledge of Microsoft Excel.
• Comfortable creating, posting, and reconciling journal entries.
• Strong organizational skills and attention to detail.
• Friendly, professional communication style - both in person and on the phone.
• Ability to multitask and prioritize in a busy office environment.
• Bilingual in Farsi a plus.

Responsibilities

• Answer and direct incoming phone calls.
• Greet guests and visitors, and direct tenants to the appropriate team member.
• Return orders and packages at Amazon, FedEx, and UPS drop-off locations.
• Schedule notary appointments as needed.
• Order equipment and supplies for property managers and maintenance teams.
• Provide general administrative support across the office.
• Scan and post tenant checks and process bills in accounting system.
• Create, post, and reconcile journal entries; perform bank reconciliations.

Skills

QuickBooks

Excel

Journal entries

Attention to detail

Communication skills

Multitasking

Bilingual in Farsi

Job description

Description

About the Role

Optimus Property Management is looking for a detail-oriented, personable Administrative Assistant / Bookkeeper to support our office operations, accounting functions, and property management and maintenance teams. This is an entry-level bookkeeping position, ideal for someone with foundational QuickBooks experience who is looking to grow their accounting and office administration skills in a fast-paced, hands-on environment.

Requirements

What You'll Do

Front Office & Administrative Support

• Answer and direct incoming phone calls
• Greet guests and visitors, and direct tenants to the appropriate team member
• Return orders and packages at Amazon, FedEx, and UPS drop-off locations
• Schedule notary appointments as needed
• Order equipment and supplies for property managers and maintenance teams
• Provide general administrative support across the office

Bookkeeping & Accounting Support

• Scan and post tenant checks
• Process and pay bills
• Create, post, and reconcile journal entries in accordance with standard accounting practices
• Perform reconciliations for bank accounts, credit cards, loans, and other financial records to ensure accuracy
• Support day-to-day bookkeeping and financial recordkeeping

What We're Looking For

• Minimum 2 years of QuickBooks experience
• Strong working knowledge of QuickBooks and Microsoft Excel
• Comfortable creating, posting, and reconciling journal entries
• Strong organizational skills and attention to detail
• Friendly, professional communication style - both in person and on the phone
• Ability to multitask and prioritize in a busy office environment
• Bilingual in Farsi a plus

Details

• Location: Onsite, Century City, CA
• Schedule: Part-time or full-time available
• Pay: $22–$24 per hour, based on experience