Bookkeeper & Administrative Assistant (QuickBooks) – Onsite

Optimus Property Management, Inc.; Los Angeles (CA); On-site; USD 30,000 - 33,000; Part time

Job summary

Optimus Property Management, Inc. is seeking an Administrative Assistant / Bookkeeper to support office operations, accounting, and property management teams. This entry-level role emphasizes QuickBooks proficiency and hands-on learning in a fast-paced environment.

The position offers both part-time and full-time schedules, onsite in Century City, CA, with responsibilities spanning front office support and core bookkeeping tasks to ensure accurate financial records and smooth daily operations.

Qualifications

• Minimum 2 years of QuickBooks experience.
• Strong working knowledge of QuickBooks and Microsoft Excel.
• Comfortable creating, posting, and reconciling journal entries.
• Ability to multitask in a busy office environment.

Responsibilities

• Answer and direct incoming phone calls.
• Greet guests and visitors, and direct tenants to the appropriate team member.
• Return orders and packages at Amazon, FedEx, and UPS drop-off locations.
• Schedule notary appointments as needed.
• Order equipment and supplies for property managers and maintenance teams.
• Provide general administrative support across the office.
• Scan and post tenant checks.
• Process and pay bills.
• Create, post, and reconcile journal entries.
• Perform reconciliations for bank accounts, credit cards, loans, and other financial records.

Skills

Attention to detail

Multitasking

Effective communication

Organizational skills

Tools

QuickBooks

Microsoft Excel

Job description

Optimus Property Management, Inc. is seeking an Administrative Assistant / Bookkeeper to support office operations, accounting, and property management teams. This entry-level role emphasizes QuickBooks proficiency and hands-on learning in a fast-paced environment.

The position offers both part-time and full-time schedules, onsite in Century City, CA, with responsibilities spanning front office support and core bookkeeping tasks to ensure accurate financial records and smooth daily operations.