Administrative Assistant / Bookkeeper--Entry Level

Optimus Property Management, Inc.; Los Angeles (CA); On-site; USD 30,000 - 33,000; Part time

Job summary

Optimus Property Management, Inc. is seeking an Administrative Assistant / Bookkeeper to support office operations, accounting, and property management teams. This entry-level role emphasizes QuickBooks proficiency and hands-on learning in a fast-paced environment.

The position offers both part-time and full-time schedules, onsite in Century City, CA, with responsibilities spanning front office support and core bookkeeping tasks to ensure accurate financial records and smooth daily operations.

Qualifications

• Minimum 2 years of QuickBooks experience.
• Strong working knowledge of QuickBooks and Microsoft Excel.
• Comfortable creating, posting, and reconciling journal entries.
• Ability to multitask in a busy office environment.

Responsibilities

• Answer and direct incoming phone calls.
• Greet guests and visitors, and direct tenants to the appropriate team member.
• Return orders and packages at Amazon, FedEx, and UPS drop-off locations.
• Schedule notary appointments as needed.
• Order equipment and supplies for property managers and maintenance teams.
• Provide general administrative support across the office.
• Scan and post tenant checks.
• Process and pay bills.
• Create, post, and reconcile journal entries.
• Perform reconciliations for bank accounts, credit cards, loans, and other financial records.

Skills

Attention to detail

Multitasking

Effective communication

Organizational skills

Tools

QuickBooks

Microsoft Excel

Job description

Description

Optimus Property Management is looking for a detail-oriented, personable Administrative Assistant / Bookkeeper to support our office operations, accounting functions, and property management and maintenance teams. This is an entry-level bookkeeping position, ideal for someone with foundational QuickBooks experience who is looking to grow their accounting and office administration skills in a fast-paced, hands-on environment.

Front Office & Administrative Support

• Answer and direct incoming phone calls


• Greet guests and visitors, and direct tenants to the appropriate team member


• Return orders and packages at Amazon, FedEx, and UPS drop-off locations


• Schedule notary appointments as needed


• Order equipment and supplies for property managers and maintenance teams


• Provide general administrative support across the office

Bookkeeping & Accounting Support

• Scan and post tenant checks


• Process and pay bills


• Create, post, and reconcile journal entries in accordance with standard accounting practices


• Perform reconciliations for bank accounts, credit cards, loans, and other financial records to ensure accuracy


• Support day-to-day bookkeeping and financial recordkeeping

What We're Looking For

• Minimum 2 years of QuickBooks experience


• Strong working knowledge of QuickBooks and Microsoft Excel


• Comfortable creating, posting, and reconciling journal entries


• Strong organizational skills and attention to detail


• Friendly, professional communication style — both in person and on the phone


• Ability to multitask and prioritize in a busy office environment


• Bilingual in Farsi a plus

Details

• Location: Onsite, Century City, CA


• Schedule: Part-time or full-time available


• Pay: $22–$24 per hour, based on experience