Administrative Assistant: Billing & Tax Support

Accounting Career Consultants; St. Louis (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

Accounting Career Consultants seeks an Administrative Assistant to provide general administrative support and help maintain organized, efficient office operations. This role handles document management, filing, mail, basic billing, and tax-related projects.

You will enter and maintain information in spreadsheets, assist with scheduling and correspondence, and communicate with clients and vendors in a professional manner while upholding confidentiality in financial matters.

Qualifications

• Previous administrative, clerical, or office experience preferred.
• Basic proficiency with Word and Excel.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide day-to-day administrative and clerical support.
• Maintain organized paper and electronic files and records.
• File documents accurately and ensure records are easy to locate.
• Receive, sort, distribute, and prepare outgoing mail.
• Prepare correspondence, documents, forms, and other office materials.
• Enter and maintain information in spreadsheets and other electronic records.
• Assist with basic billing, invoicing, and related administrative tasks.
• Help organize and maintain billing documentation and supporting records.
• Assist with tax-related projects and preparation of documentation as needed.
• Gather information and documents for accounting or tax-related requests.
• Perform data entry and maintain accurate records.
• Make copies, scan documents, and organize electronic files.
• Assist with scheduling, correspondence, and general office coordination as needed.
• Communicate with clients, vendors, and other contacts in a professional manner.
• Maintain confidentiality when handling financial, client, and business information.
• Assist with special projects and other administrative duties as assigned.
• Identify filing, documentation, or administrative issues and bring them to the appropriate team member

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Attention to detail

Communication skills

Teamwork

Reliability

Job description

Accounting Career Consultants seeks an Administrative Assistant to provide general administrative support and help maintain organized, efficient office operations. This role handles document management, filing, mail, basic billing, and tax-related projects.

You will enter and maintain information in spreadsheets, assist with scheduling and correspondence, and communicate with clients and vendors in a professional manner while upholding confidentiality in financial matters.