Assistant Administrator/Accountant

Express Employment Professionals - Cincinnati East; Medford (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Express Employment Professionals - Cincinnati East seeks an Assistant Administrator / Accountant to support operational, financial, and administrative functions in a professional services setting. The role focuses on internal billing operations, payroll-related tasks, and regulatory compliance, collaborating with leadership and staff to keep daily operations accurate and efficient.

You'll help develop dashboards, analyze data from internal systems, and produce reports for leadership to drive

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field.
• Experience with accounting, financial reporting, payroll, or administrative operations is preferred.
• Strong analytical skills and ability to work with large datasets to generate insights.
• Proficiency with spreadsheets and data analysis tools.
• Strong organizational, communication, and problem-solving abilities.

Responsibilities

• Assist with day-to-day administrative and operational functions.
• Support scheduling coordination and staffing logistics.
• Help oversee office workflows to ensure efficiency and policy compliance.
• Support internal billing processes, coding coordination, and collections activities.
• Monitor operational performance indicators and productivity metrics.
• Assist leadership in identifying trends and opportunities to improve financial and operational performance.
• Assist with accounting functions including expense tracking, invoice processing, and monthly financial reporting.
• Support payroll processing, including compensation reconciliation and payroll audits.
• Learn and assist with quarterly tax reporting and payroll-related compliance.
• Coordinate with external accounting partners as needed.
• Utilize internal systems to extract and analyze data.
• Develop usage reports, dashboards, and financial summaries for leadership.
• Analyze workflow efficiency, utilization patterns, and operational trends.
• Present data insights to help leadership improve performance and outcomes.
• Take initiative in developing new reporting tools and analytical processes.
• Assist with recruitment coordination, onboarding processes, and personnel documentation.
• Support payroll administration and benefits coordination.
• Maintain employee records and assist with HR compliance requirements.
• Provide support with staff development initiatives and performance reviews.

Skills

Strong analytical skills

Proficiency with spreadsheets

Data analysis tools

Independent work

Education

Bachelor’s degree in Business Administration, Accounting, Finance, or related field

Tools

Excel

Data visualization tools

Job description

The Assistant Administrator / Accountant supports the operational, financial, and administrative functions of a professional services organization, with a strong focus on internal billing operations and revenue cycle management. Working closely with leadership and administrative staff, this role helps ensure efficient day-to-day operations, accurate financial reporting, regulatory compliance, and strong organizational performance.

This position also plays a key role in financial analysis and reporting, utilizing internal data systems to develop operational insights, reporting dashboards, and performance metrics to support leadership decision-making.

Key Responsibilities

Operational Support

• Assist with day-to-day administrative and operational functions.
• Support scheduling coordination and staffing logistics.
• Help oversee office workflows to ensure operational efficiency and compliance with internal policies.

Financial & Business Operations

• Support internal billing processes, coding coordination, and collections activities.
• Monitor operational performance indicators and productivity metrics.
• Assist leadership in identifying trends and opportunities to improve financial and operational performance.

Accounting & Payroll

• Assist with accounting functions including expense tracking, invoice processing, and monthly financial reporting.
• Support payroll processing, including compensation reconciliation and payroll audits.
• Learn and assist with quarterly tax reporting and payroll-related compliance.
• Coordinate with external accounting partners and financial advisors as needed.

Data Analysis & Reporting

• Utilize internal billing and operational systems to extract and analyze data.
• Develop usage reports, operational dashboards, and financial summaries for leadership.
• Analyze workflow efficiency, utilization patterns, and operational trends.
• Present data insights that help leadership improve performance, productivity, and financial outcomes.
• Take initiative in developing new reporting tools and analytical processes.

Human Resources & Administrative Support

• Assist with recruitment coordination, onboarding processes, and personnel documentation.
• Support payroll administration and benefits coordination.
• Maintain employee records and assist with HR compliance requirements.
• Provide support with staff development initiatives and performance review processes.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field preferred.
• Experience with accounting, financial reporting, payroll, or administrative operations strongly preferred.
• Strong analytical skills and the ability to work with large datasets to generate meaningful insights.
• Proficiency with spreadsheets and data analysis tools.
• Strong organizational, communication, and problem-solving abilities.
• Ability to work independently, take ownership of projects, and develop new reporting and analytical processes.

Ideal Candidate

The ideal candidate will have a dynamic and proactive approach, with a strong interest in financial analysis and operational data. This individual will be comfortable working with internal data systems to create reports and dashboards that support leadership decision-making and improve organizational performance